Team Coordinator (P11) (Facilities Management: Campus Facilities Management: General Work, Cleaning and Waste Management) (Re-advert)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".
Job description
“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
Job Description:
This post requires the successful incumbent to oversee the effective coordination and supervision of campus cleaning, general work, and waste management. Ensure the supervisors, team leaders, and general cleaners are managed day-to-day. Delegate duties according to schedules and proper planning.
Responsibilities:
People Management:
- Task and supervise the activities of the work teams to ensure that set goals are achieved.
- Coordinate and implement learning and development practices within the teams.
- Perform on-the-job training to ensure that workers are equipped with the necessary skills.
- Coordinate the working schedules within the Cleaning general work and waste management unit.
- Ensure teams always adhere to Occupational Health and Safety Regulations.
- Complete administrative documents of work teams for record-keeping and staff management purposes.
- Ensure cleaning work schedules/checklists are implemented and adhered to as per the university standards.
- Manage client relationships and communicate with clients regularly.
- Make certain regular buildings/offices/outside houses and residence inspections are conducted through walkabouts with the supervisors.
- Ensure that necessary equipment is available for work teams and proper repairs on assets are done efficiently.
- Responsible for communicating with management and cascading feedback to all team members.
- Appropriate use and maintenance of hand-held equipment materials (brooms, mops, blowers, vacuums, etc.).
- Coordinate the overtime through the UJ policy and processes and allocate staff accordingly.
- Manage employees reporting to you through the university Performance Management system that is in place.
- Manage relations with internal and external customers, employees, and other stakeholders to answer questions, disseminate or explain information, take orders, and address complaints.
- To manage information relevant to the job for records to be kept up to date for future reference.
- Oversee through supervision the care and distribution of usable materials.
- Estimates costs, manpower needed, and time necessary for effective service delivery.
- Prepares job specifications for services to be delivered.
- Provide weekly reports on service delivery.
- Requisitions and controls supply and equipment for effective service delivery.
- Coordinate and participate in the operation of power equipment commonly used for service delivery.
- Coordinate the recycling of waste material.
- Ensure employee relations issues are managed working in line with the UJ Policy. Escalate and manage working in collaboration with the manager and HCM.
- Ensure regular inspections are coordinated. Conduct walk-about inspections with the supervisors.
- Manage leave by the UJ policy. Ensure leave is captured.
- Ensure procurement processes are coordinated in collaboration with the manager and the relevant stakeholders.
- Coordinate training as per annual training plans in collaboration with HCM.
- Participate in projects as delegated by the manager.
- Ensure the appropriate use and maintenance of equipment and store materials.
- Ensure an asset register is in place and maintained.
- Notify the manager of occurring deficiencies or needs for repairs.
- Corodinater and supervise the removal of waste material inside and outside of the campus buildings.
- Understand and ensure the implementation of the university Health and safety policy and emergency Fire procedures.
- Report any faulty appliances, damaged equipment, or any potential hazard.
- Promote safe working practices within the university grounds.
- Ensure employees wear the uniform and or protective clothing.
- To ensure all equipment, machinery, and buildings are secure.
- To keep the tool shed/mess room clean and tidy.
Minimum requirements
- Diploma (NQF 6) in Facilities Management
- At least three (3) to five (5) years of Facilities Management experience.
- Three (3) years of supervisory experience
- A valid code 8 Drivers license
- Excellent written, verbal, listening, and interpersonal communication skills.
- Good organisational skills
- Ability to work on own initiative.
- Friendly personality and a smart, presentable appearance
- Self-motivated
- Written and verbal communication
- Powerpoint presentation
- Supervisory
- Employee Relations
- Report writing.
- Oracle
- Computer literate in MS Office packages i.e. Outlook and emails, Excel, and Word
- Iproc system
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
