Manager III (Senior Manager): HCM Administration: P6 (Human Capital Management: Operations & HCMIS)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.
Job description
The Council of the University of Johannesburg has declared the University as a mandatory vaccination site as per the applicable policy ((https://www.uj.ac.za/covid-19/). All applications and offers of employment is dependent upon compliance with the said policy.
- Manage the team through strategic leadership.
- Ensure that the maintenance of HR Policies, processes and practices are consistent, effective and efficient within the HCM team.
- Provide leadership and oversee the provision of professional administrative service to the UJ community in critical areas, including appointments, terminations, exits, contract management, academic promotions, professional inauguration and records management in line with the HCM Services Charter.
- Manage and support administrative related internal and external audits and put mitigation strategies in place.
- Ensure performance management is embedded as a culture within the team.
- Continually measure the efficiency and effectiveness by providing related management reports, provide updates through the HCM Operational plan, and HCM Business Intelligence tools such as the HCM dashboard.
- Ensure individual value add to contribute to the HCM leadership collectively.
- Identify and mitigate HCM risks to protect HCM's reputation and Implement decisions taken by UJ Governance Structures.
- Collaboration with HCM Directors and Senior Managers on key HCM interventions including data integrity.
- Proactively look at best practice regarding transactional admin processes.
- Develop SOP’s and related processes.
- Ensure data management principles and controls are in place to support data integrity, credibility and compliance.
- Leading the change from transactional processes to automated systems.
- Ensure that data input and output processes are in place to be able to manage effectively.
- Change data management practices to strategic information management.
- Support the implementation of HCM strategy through the HCM Strategic Plan.
- Mitigate and escalate HCM matters that are of concern.
- Align practices with Policies and the Conditions of Service.
- Monitor the Unit's risk profile by identifying risks and by measuring the effectiveness.
- Enable and facilitate sound HCM processes.
- Prepare related governance reports that focus on the purpose of the report/s, accuracy, add value by analysing data and make strategic recommendations.
- Manage and enhance the archiving system.
Minimum requirements
- Relevant Degree at NQF 8
- At least eight (8) years relevant experience at the senior management level
- At least five (5) years experience in Oracle
- At least three (3) years experience in working with HCM (HR) and Payroll related matters
- Working knowledge of the business partnering model
- Excellent communication skills (verbal and report writing)
- Negotiations skills
- Strong Business Acumen
- Strong time management and priorities management skills
- Analytical and problem-solving skills
- Labour Law knowledge
- High-level skill in using Microsoft Office package
- Excellent organisational skills and ability to multi-task and work cross functionally
- Excellent customer service skills
- Excellent research and analytical skills
- Experience within the Higher Education environment
- HR Professional membership
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link: Justice/Criminal/NRSO.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
