Human Capital Management Resourcing Coordinator (P9) Human Capital Management: Resourcing)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.
Job description
The Council of the University of Johannesburg has declared the University as a mandatory vaccination site as per the applicable policy ((https://www.uj.ac.za/covid-19/). All applications and offers of employment is dependent upon compliance with the said policy.
- Setting weekly recruitment targets in line with SLA and tracking performance.
- Quality assurance of all administrative related documentation drafted by the Resourcing Officers.
- Effectively manage queries and proactively resolve according to the HCM Service Charter.
- Ensure that all functional areas within the resourcing process are managed optimally.
- Ensure that vacancy management is accurate, and the associated tracking sheet is updated on a weekly basis.
- Contribute to the performance contracts of the HCM Resourcing office employees.
- Guide the Resourcing Officers to carry out their roles effectively and efficiently.
- Ensure compliance to the HCM Resourcing Policy.
- Ensure consistency of processes and methodologies are implemented.
- Updated vacancy management tracking and reporting.
- Identify outdated documents in the HCM Resourcing environment that could potentially pose a risk to the Resourcing environment.
- Assist with the recruitment of positions and the associated administrative tasks, i.e. drafting of long list matrix, invitation of selection panels, venue bookings, travel arrangement, or any other associated duties.
- Ensure that all adverts are aligned to job profile.
- Review position requirements and align to advertisement platform/s that will yield talent.
- Advertising on various media platforms, including websites and utilization of social media.
- Attend structured meetings with Senior Manager: HCM Resourcing.
- Assist the Senior Manager: HCM Resourcing with projects.
- Monitor and liaise with service providers to ensure Portal systems supports admin processes and procedures.
- Maintain a database of People with Disabilities (PwD) and ensure inclusion in our resourcing process.
- Provide feedback to HCM Resourcing team regarding position management for distribution to HCM Business Partners.
- Compile and coordinate all relevant documentation for Foreign National appointments (Work Permits, Permit Extensions, Permanent Residency Permits, etc.).
- Liaise with candidates and give the necessary guidance on documentation required for the application of Work Permits, Extension and Permanent Residency Permits.
- Liaise with the UJ Internationalisation office and external service providers on guidance in relation to Work Permit related queries.
- Track progress of Work Permits/Permanent Residency Permit applications with relevant stakeholders (Candidate/ UJ Employees or service providers).
- Ensure the highest level of customer centric focus is maintained within the HCM Resourcing Unit in providing services to internal and external clients.
- Resolve queries from clients timeously and escalate matters that require management intervention.
- Disseminate accurate, efficient and coordinated Recruitment information to HCMBP’s, UJ community and external customers.
- Adherence to Service Level Agreements.
Minimum requirements
- A Diploma in Human Resources (NQF 6)
- A minimum of 3-5 years Resourcing experience
- A minimum of 2 years’ experience of being a team leader/supervisor within a recruitment environment
- Proven experience at stakeholder management at every level.
- Proven knowledge of employment legislation particularly with regards to recruitment.
- Strong communication skills, both written and verbal.
- Good attention to detail.
- Good MS Office skills in particular Excel.
- Good problem-solving skills
- Higher education experience would be an advantage.
- Experience in alternative recruitment methods such as social media, headhunting, etc.
- Experience in bulk recruitment and targeted searches on LinkedIn
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
