The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.

The Council of the University of Johannesburg has declared the University as a mandatory vaccination site as per the applicable policy ((https://www.uj.ac.za/covid-19/). All applications and offers of employment is dependent upon compliance with the said policy.

• Effective and proactive diary management.
• Effective planning and organising of tasks in the office of the Dean.
• Act as first point of call for Faculty staff, students and other external stakeholders on all general queries that go via the office, resolve queries and escalate where necessary.
• Effective management of tasks and information related to the Dean’s responsibilities and  prioritising tasks in terms of urgency and importance.
• Ensure an effective record keeping system including establishing and maintaining an  effective filing system and keeping records up to date.
• Manage and order stationery supply, as well as kitchen supplies.
• Provide secretarial services to meetings: times, attendees, venues and arrange catering.
• Operate office machines and equipment in support of secretarial work.
• Perform Oracle online orders related to the Dean’s responsibilities.
• Manage procurement of operational items to enable efficient operation and timely payment  of invoices.
• Facilitate the maintenance of infrastructure in line with University processes.
• Deal with correspondence as required by the Dean.
• Deal with risk management in own focus areas and adherence to Service Level Agreements    (SLA).
• Perform ad-hoc duties as and when required.
• Make travel, transport and accommodation arrangements for the Dean, as well as Faculty members, if so required by the Dean.
• Plan, arrange and coordinate relevant meetings, training, workshops, functions and conferences as directed by Executive Dean.

• Relevant Qualification (Diploma or Certification: NQF 6),
• A minimum of 3 to 5 years’ job-related experience
• Proven computer skills in MS Office Packages (Must be fully conversant in MS Word, Excel, PowerPoint, Access, Outlook and usage of the Internet).
• Proven experience of extensive diary management and scheduling.
• Knowledge of conference calls (international and local)
• Proven experience in office and administration Management
• Sound knowledge and practice of Finance/budgeting principles

• High Attention to detail
• Good planning and organisational skills
• Good written and verbal communication skills.
• Ability to prioritise and work under pressure.
• Ability to use own initiative and work independently
• Good professional typing skills.
• Good interpersonal and human relations skills, coupled with intercultural skills and assertiveness.
• Social perceptiveness and the ability to handle conflict situations in a diplomatic manner
• Time Management
• Deadline driven

• Knowledge of Faculty rules and regulations
• Knowledge of University systems, structures, policies and procedures