Administrative Assistant (Supplier Evaluator:P11) (Finance Expenditure: Supplier Evaluation Unit)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.
Job description
- On-board new suppliers, amend existing suppliers and activate existing suppliers on Oracle.
- Conduct comprehensive supplier vetting using LexisNexis
- Prepare and provide supplier supporting documents for Procurement Tender Committee
- Prepare and submit the following reports for management meeting
- Maintains and updates the current Approved Supplier Database as and when supplier changes are necessary
- Maintains potential supplier database
- Compile supplier data for various internal, external and B-BBEE Audits
- Conduct necessary site visits
- Manage supplier performance by engaging various departments and suppliers
- Take full responsibility in correcting problems
- Provide regular feedback to internal and external customers
- Maintains clear communication, keep stakeholders up to date about progress on projects
- Displays a positive and professional image to the stakeholders at all times, maintains composure in difficult situations.
- Inter-action with End-users
Minimum requirements
- Diploma in Supply Chain Management/ Finance or similar/ Certificate at NQF (6) with 3years job related experience.
- Knowledge of the B-BBEE Code and Preferential Procurement principles
- Demonstrated experience in working on SCM Modules and Supplier Vetting tools will be advantageous
- Data analysis experience
- Experience in procurement processes, including tender evaluation and contract negotiation
- Strategic Sourcing skills
- Extensive knowledge of Supply Chain concepts and supporting systems and technologies
- Extensive Oracle System experience
- Advance Microsoft Word, Excel, PowerPoint and outlook skills
- Good negotiation and influential skills
- Supplier Performance management skills
- Strategic and analytical thinking skills
- Strong partnership and team working skills with the ability to build strong customer relationship
- Excellent written, verbal, listening and interpersonal skills
- Highly attentive to detail will well developed proof reading and data entry skills
- Ability to analyse results and problem solve
- Applies sound judgement, interpretative skills and informed decision-making
- Good stakeholder management skills
- High level of integrity and ethical foundation
- Project Management, planning and organisational skills
- Excellent verbal communication and writing skills
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link: Justice/Criminal/NRSO.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
