Buyer (P9) (Finance Expenditure: Procurement)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.
Job description
- Source goods and services and obtain quotation/s from service providers in accordance with Policies and Procedures
- Evaluate quotations/approvals received from suppliers in accordance with Policies and Procedures and select the cost effective alternative
- Negotiate prices and/or contracts with suppliers
- Prepare and raise purchase orders on ERP system in line with final negotiations with selected suppliers and in line with organisational targets and requirements
- Assists internal and external customers by interpreting laws, policy, codes and regulations pertaining to Supply Chain processes
- Take responsibility for procuring required goods or services
- Assist Warehouse and Distribution Centre (Receiving) and Accounts Payable with resolving quality, delivery, price and/or invoice issues
- Maintains records in accordance with established policies and procedures and audit guidelines
- Resolves conflict concerning goods or services at the end-user and vendor levels
- Coordinates returns/repairs of products to suppliers
- Monitors changes, modifications and technological advances that affect the purchasing of goods and services utilised by the university
- Maintains cooperative working relationships with vendors to stay current with trends and technologies, products and services
- Answers inquiries both orally and in writing concerning office operations
- Provides training to staff on procurement procedures
- Ensures that customers’ expectations and requirements are met
- Maintains clear and timeous communication of any changes that might affect end-user on the delivery of goods and services
- Obtain mandatory supplier vetting documentation for the registration of new supplier/s as and when required
- Prepare reports and updates as and when required
- Expedite orders until full completion
Minimum requirements
- Diploma in Procurement, Purchasing, Logistics or Supply Chain related qualification (NQF6)
- Minimum of 3 to 5 years’ experience in Purchasing
- Knowledge procurement principles and practices
- Must have a good working knowledge of ERP systems of which Oracle would be preferable
- Extensive computer literacy (Microsoft Office suit)
- Knowledge of relevant legislative requirements (e.g., BBBEE, PPPFA, VAT Act, etc.)
- Good interpersonal relations and a client-service orientation
- Integrity and high ethical standards are non-negotiable
- Strong negotiation skills
- Proficient understanding of the Procurement processes
- Previous experience as a Buyer in the Procurement Function
- Oracle experience of the Purchase Order module
- Keen attention to detail and accuracy, including figure-work
- Excellent communication skills, verbal and written
- Able to manage time effectively, prioritise tasks and achieve set targets
- Able to function well under pressure and handle emergency and stressful situations
- Self-motivated
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link: Justice/Criminal/NRSO.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
