Administrative Assistant (P11) (Operations: Central Transportation Services)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.
Job description
- Administer all the traffic fines of UJ vehicles, by collecting, re-issuing and posting to AARTO and accurate recordkeeping thereof.
- Constant liaison with UJ staff, Metro and AARTO to get driver information for re-issuing.
- Constant liaison with local Metro, AARTO and provincial Metro office to get updates on outstanding and new fines and completed re-issued fines to clear the fine data of the UJ and Proxy.
- Benchmarking with AARTO and training of staff on AARTO regulations.
- Driving to Metro, AARTO, DFC and local post offices to collect or deliver traffic fines and fuel reports.
- Driving to Metro, AARTO, DFC and local post offices to collect or deliver traffic fines and fuel reports.
- Part of fine administration to obtain driver information from the Archibus System to re-issue traffic fines.
- Completion of re-issue forms by scanning copies into the Archibus fine management system.
- Uploading of maintenance and service invoices including accident reports.
- Ensuring proper recordkeeping, filing and administration of all e-tag statements as well as on-time cancellation or renewal of e-tag units.
- Weekly inspections on all Fleet and other UJ vehicles and reporting of findings.
- Control administer and completion of accident reports and liaison with line manager and UJ insurance office.
- Weekly and monthly reporting of traffic fines and oversee and control various accounts on external fuel and on-site diesel usage, maintenance, services, tyres, batteries on Fleet and other UJ vehicles.
Minimum requirements
- National Senior Certificate (Grade 12)
- 3 Year Diploma in Transport of Logistics Management
- Five (5) years working experience in Traffic Fines Administration.
- At least five (5) years working experience as Administrative Assistant in a higher education institution or Private sector related to a Vehicle Fleet environment.
- A valid driver’s license (Code 10) – with a valid PDP
- Fluency in English (written and spoken)
- Ability to priorities workload and to work under pressure without supervision
- Must be willing to work after hours and weekends.
- When required, it will be expected to assist with driving clients around after hours and over weekends and UJ or Public Holidays
- Excellent written, verbal, listening and interpersonal communication skills.
- Knowledge of good customer service.
- Knowledge of road safety and road traffic Act.
- Knowledge of Fines management and administration
- Knowledge in fine administration and Metro / AARTO processes, rules, and regulations.
- Knowledge of electronic fine management systems and recordkeeping.
- Knowledge of various vehicle types, sizes, and handling.
- Knowledge of cross-border processes, rules, and regulations.
- Knowledge of Transport and Logistics Environment Administration
- Knowledge in Archibus or other Fleet Management System.
- Knowledge of data recording and analysis reporting
- Computer skills with Outlook, MS Word, and Excel.
- Ability to work under pressure towards a deadline.
- Working with initiative and creativity.
- Working cooperatively in a teamwork environment.
- Being reliable, responsible, and punctual.
- Working experience in Fines management and administration.
- Working experience in Transport and Logistics Environment Administration
- Working experience in data recording and analysis reporting
- Working experience in a Vehicle Fleet environment.
- It is an advantage to have knowledge and experience in Transport and Vehicle Fleet operations, fines administration with the other tasked listed in a similar Higher Education environment or in the Private sector Transport Fleet environment.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
