University of Johannesburg

Position Summary

Campus: Auckland Park Kingsway Campus

Remuneration: Market Related

EE position: EE

Level: Skilled

Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.

Job description

The Faculty of Science prides itself in its vibrant, dynamic and diverse scientific community of scholars who are passionate about enhancing the learning experience of students, enhancing the research profile of the Faculty and enhancing the academic, social and economic impact of the Faculty’s teaching and research programmes

Responsibilities:

• Coordination of academic quality structures and processes in the Faculty.

• Advisor and administrator for the development and introduction of new programmes/qualifications, as well as for changes in respect of existing programmes/qualifications, and the related applications process for approval and or accreditation.

• Management and administration in respect of programme matters involving external entities such as the CHE, SAQA, DHET, and professional bodies.

• Ensuring alignment between Faculty policies, academic rules and regulations with those of the University.

• Coordination of programme, module and related quality reviews in the Faculty, as well as the provision and / or the processing of relevant data for such reviews.

• Representation of the Faculty on relevant committees (e.g. Programme Working Group)

• Coordination of academic meetings with Faculty of Education and Faculty of Engineering

• Secretariat of the Faculty Programme Committee and the Faculty Teaching and Learning Committee, including the planning and arranging of meetings for such committees as well as for the other functions such as the First Year Experience;

• Monitoring and analysis of, and reporting on academic statistics, as well as the provision and / or processing of data as and when required within the Faculty Office or by the departments.

• Coordination and monitoring of student enrolment planning, including working with the prevailing enrolment planning model for the purpose of preparing documents and reports, files and databases.

• Maintaining or relevant documents, files and databases;

• Monitoring of student performance and coordination of interventions to improve student performance within the Faculty on an ongoing basis.

• Management, and related administration of the process involving the allocation of warning and deregistration results codes to students based on their academic performance, including the appeals process.

• Managing the process with regards to the F7/7F students within the Faculty in collaboration with relevant faculty structures.

• Managing the process with regards to the E1/E2 and E4/E5 students within the Faculty in collaboration with relevant faculty structures.

• Provision of counselling and academic support to students regarding their academic studies.

• Managing changes to the Faculty’s rules and regulations as contained in relevant documents / booklets and affecting such changes in the documents / booklets, as well as arranging for the formatting and printing thereof.

• Management / coordination of, or involvement in, specific projects / functions deemed by the Executive Dean to f

Minimum requirements

• A relevant Master’s degree

• Postgraduate qualification (NQF 8) with 6 years relevant experience at senior level in Faculty administration.

• Knowledge of the process with regards to F7 students.

• Experience in minute-taking, writing agendas and arranging meetings.

• Extensive experience in a Higher Education Institution including the management of student data and HEMIS reporting.

• Previous experience as Snr Faculty Officer (or Head of Faculty Admin would be an advantage).

• At least 7 years’ extensive ITS experience in all life-cycles pertaining to academic administration.

• A qualification and extensive experience in Project Management

• Proven management experience and expertise in a multi campus environment.

• Working Knowledge and understanding of the relevant statutory body requirements (DHET, SAQA, CHE).

• Proficiency in English.

Recommendations:

• Good verbal and written communication skills

• Good interpersonal skills

• Excellent planning and organising skills

• Attention to detail

• Good listening skills

• Ability to interpret and execute Higher Education imperatives.

• Knowledge of UJ academic regulations. Knowledge of UJ policies and processes.

• Thorough knowledge of business and people management processes

• The ability to work under pressure, and

• Excellent time management skills

ENQUIRIES:

Enquiries regarding job content: Prof Debra Meyer (011) 559-4554

Enquiries regarding remuneration and benefits: Marian Myburgh (011) 559-3892

Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.

If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za

Candidates may be subjected to appropriate psychometric testing and other selection instruments.

In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.

Position Summary

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Job description

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Coordinator IV (Faculty Coordinator) (P6) (Faculty of Science: Dean's Office)

Position Summary

Introduction

Job description

Minimum requirements

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