The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.

The Council of the University of Johannesburg has declared the University as a mandatory vaccination site as per the applicable policy ((https://www.uj.ac.za/covid-19/). All applications and offers of employment is dependent upon compliance with the said policy.

• Manage the Senior Director’s office and to act as first line of contact to the stakeholders, staff etc. in a professional manner
• Administer procurement of operational and capital items to enable efficient functioning in the Senior Director’s office
• Keep abreast of new developments in the field and effectively apply it in the department
• Maintain a trusting and open relationship with the other departments within UJ and other stakeholders regarding UJ Sport division’s operations
• Ensure that documentation is kept safely and securely to maintain confidentiality
• Extensive management of the Senior Director’s diary by organising the daily/weekly/monthly commitments and ensuring that all the commitments are honoured
• Monitor procurement for staff teas, stationery as well as ordering of furniture, computers, and office equipment
• Open, sort and group incoming mail, answer correspondence and prepares outgoing mail for dispatch
• Facilitate and maintain the infrastructure to ensure a productive, safe, and secure environment in compliance with the relevant legislation
• Develop and manage on-going monthly budget control for the Senior Director’s office within the department
• Arrange travel and accommodation for the Senior Director for official business trips and conferences
• Compile and administer relevant reports for various committees and forums
• Draft, compile and submit monthly/quarterly and annual reports
• Manage and administer finance and budget reports for the Senior Director’s office
• Arrange and co-ordinate workshops, functions, conferences, etc. as per the Senior Director’s and the Department’s requirements
• Ensure the work within the division is aligned to the university procedures, processes, and policies
• Ensure that the departmental strategy and functions are aligned to the university’s strategic objectives
• Arrange logistics for meetings, seminars, workshops, and other events
• Compile agendas, registers, take minutes at meetings, disseminates and file for accurate record keeping
• Ensure that the booked venues comply with the Occupational Health & Safety protocols
• Build and maintain good and professional relationships with internal and external stakeholders
• Act as a liaison between the division, departments, and the university

• Relevant Qualification (Diplomas and Certification) (NQF 6), with 3 to 5 years’ job-related experience
• Computer literacy (all MS Office packages)
• Knowledge and understanding of university policies and procedures.
• Administrative and clerical procedures and systems
• Extensive diary management and scheduling
• Knowledge of conference calls (international and local)
• Office and administration Management
• Finance/budgeting principles

• High Attention to detail
• Planning and Organising
• Excellent verbal and written communication skills
• Time Management
• Deadline driven
• Verbal communication skills.
• Active listening skills
• Excellent interpersonal skills.
• Accuracy, detail, and quality checking

• Knowledge of Faculty rules and regulations
• Previous experience in a Higher Education environment