Coordinator II (P8) (Postgraduate School: APK Postgraduate School) 3 year fixed term contract
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.
Job description
The Council of the University of Johannesburg has declared the University as a mandatory vaccination site as per the applicable policy ((https://www.uj.ac.za/covid-19/). All applications and offers of employment is dependent upon compliance with the said policy.
- Provision of single point of access to Life Cycle support to approximately 200 PDRFs
- Liaison and collaboration with all internal stakeholders in providing holistic lifecycle support to PDRFs, including, Finance, Faculties, Partners in Holistic Life Cycle support (internationalisation, SEC, Accommodation etc.),
- Liaison and support to faculties, departments, and individual supervisors regarding PDRFs
- Financial management and coordination of R44 million
- Efficient allocation, award and replacement of fellowship and bursaries within the relevant procedures, processes, and policies
- Post-Doctoral administration
- Management of contractual processes including reviewing and renewal process
- Reporting to funders, RCD and UJ Management
- Compliance to Governance requirements
- Audit facilitation.
- Uniform and consistent application of procedures, processes, and policy regarding PDRFs
- Verification and nominations of applicants
- Filing and administration regarding PDRFs where needed
- Arranging and coordinating meetings and events related to PDRFs
- Arranging and coordinating workshops (internal and external) to various stakeholders
- Liaison, networking, and relationship building with funders
- Meetings and continuous support to the relevant stakeholders
Minimum requirements
- Degree or - relevant qualification (NQF 7)
- Postgraduate qualification will be advantageous
- 3 to 5 years relevant experience within a tertiary environment working with Postgraduate students/post-doctoral fellows, academic and support stakeholders’ structures, systems, policies, and procedures.
- 3 to 5 years relevant experience within a tertiary environment working with Postgraduate students/post-doctoral funding
- Computer Literacy in MS Office and ITS/Oracle or similar
- Ability to perform under pressure and independent
- Good conflict management, problem solving and decision-making skills
- Excellent planning, organising and execution skills
- Excellent interpersonal skills
- Public relations skills
- Financial skills
- Attention to detail
- Good communication skills
- Planning and organisational skills
- Accuracy, detail, and quality checking
- Experience in PDRF support
- Experience in management of conflict and conflict resolution processes
- Experience in working with international individuals
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
