Supervisor II: Payroll Administration (P8) (Finance & Expenditure Division)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.
Job description
The Council of the University of Johannesburg has declared the University as a mandatory vaccination site as per the applicable policy ((https://www.uj.ac.za/covid-19/). All applications and offers of employment is dependent upon compliance with the said policy.
- Supervises day-to-day operations of the payroll staff to ensure efficient payroll operations.
- Supports the senior manager to direct and oversee the daily operations of the department.
- Develops the department’s work plan and operational procedures.
- Ensures effective and efficient payroll operational standards by contributing towards operational plans, monitoring team’s productivity, ensuring quality of output, customer service standards and resolving problems.
- Coach and motivate staff within the function.
- Fulfils garnishee order requirements by completing relevant forms and adjust payroll records, documents any withholdings.
- Administers the monthly payroll processes for full time and part time employees.
- Ensure that staff is paid accurately and timeously.
- Ensure completion of the final payroll process by due dates.
- Create suppliers and validate all payroll related payments on the AP system.
- Adheres to legislative and regulatory requirements.
- Keeps abreast with developments in the payroll field.
- Meets payroll financial standards by improving annual budget information, monitors expenditures, and identifying system improvements.
- Reconcile payroll accounts, (payroll control accounts) by auditing information, identifies and resolves discrepancies and initiates journal entries.
- Interprets, applies, and ensures compliance with the university policies and procedures and regulations pertaining to financial and accounting principles.
- Reviews payroll submissions and monitors adherence to guidelines and requirements.
- Assists the senior manager in implementing disciplinary measures for non-performance.
- Remits tax payments by collecting and verifying data, prepares payroll and budgetary reports.
- Accurately and timeously compiles and files tax reports.
- Ensure reconciling items are resolved before next payment run.
- Team’s talent management.
- Guides team in identifying and correcting any deficiencies.
- Coordinates and facilitates the training of staff.
- Inputs towards the Individual Development Plans.
Minimum requirements
- A degree in Finance, Accounting, Financial Management or Business Management Degree (NQF7)
- 3 to 5 years’ experience or more within the payroll environment
- At least 3 to 5 years’ experience of managing a small to medium team
- Computer skills (MS Office and Oracle)
- Be able to work under pressure, in a team and independently
- Good written and verbal communication skills
- Ability to work and interact with people from various backgrounds
- Time management organising and planning skills
- Great attention to detail and numeracy skills
- Ability to supervise staff
- Interpret the process and apply it logically, within the relevant environment (practical application).
- Identify and implement best practice
- Ability to apply accounting principles
- Ability to identify and solve problems
- Conflict management
- Adaptability and flexibility
- Work independently and within a team environment
- High ethical standards
- Legislation and regulatory acts relevant to payroll, e.g., BCEA, Pension Funds Act, Tax Act, Basic understanding of HR.
- Strong reconciliation experience
- Good Microsoft Office experience with advance Excel
- Registration with SAPA will be an advantage
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
