Business Partner (P7) x2 Posts (Human Capital Management Division: Business Partnering)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.
Job description
The Council of the University of Johannesburg has declared the University as a mandatory vaccination site as per the applicable policy ((https://www.uj.ac.za/covid-19/). All applications and offers of employment is dependent upon compliance with the said policy.
- Compile annual workforce plans per Faculty/Division (plan to include retirement, resignations, vacancies, achievement of EE targets etc.).
- Report on workforce plan implementation.
- To oversee the implementation and delivery of key HCM initiatives (e.g. Performance Management, Talent.
- Management, Succession Planning & Management, Training and Development, etc.) as the key interface between professional HCM and the Faculty/Divisions working with Centres of Excellence.
- Represent HCM at Faculties/Divisions and provide advice to the Line Manager and employees on the UJ HCM policies, procedures and practices.
- Contribute actively to building the reputation of the HCM Division (e.g. professionalism, punctuality, efficiency & effectiveness) in the University ensuring that it meets the quality standards for service delivery to internal and external clients.
- Support the implementation of HCM strategy (e.g. implementation and alignment of the faculty's (HCM) operational plan. i.e. priorities for 2025 e.g. EE Targets) in the business by ensuring that the HCM delivery is fully aligned to business goals within their functions.
- Builds a strong business relationship with the internal client.
- Work closely and supervise HCM BP Support in order to ensure effective service delivery to clients and ensure adherence to relevant service level.
- Manage the recruitment, selection and appointment process, ensuring that the right person for the job is appointed in line with the resourcing policy Workforce/vacancy plan/Faculty/division.
- Facilitate the compilation/updating of the recruitment pack for advertisement.
- Confirm the availability of funds on the budget for the filling of the vacancies and obtain approval for the advertisement of the vacancies.
- Provide advice and ensure adherence to applicable UJ policy and legislation especially in the area of equal opportunities to ensure that UJ recruits excellent candidates, actively monitor and encourage line to attain EE/transformation.
- Conduct follow-up interviews on appointments to ensure effective settling-in of new staff.
- Collaborate and work in partnership with Centres of Excellence (OD Unit) on OD interventions, to give effect to HCM interventions emanating from recommendations made.
- Facilitate structural change proposal in consultation with line management for Management Executive Committee approval.
- Advise and implement organizational change management (including restructuring/reorganization) initiatives and processes in conjunction by the OD Unit with Centres of Excellence.
- Ensure that the organizational structures/organograms are updated (i.e. on the HCM Oracle System) and that they are in line with organizational design principle and based on set templates.
- Monitor implementation of PM policy and systems by ensuring effective compliance and monitoring of the performance management process.
- Manage the position management and budgeting processes for respective environment.
- Prepare monthly reports for line on status of positions and budget and ensure that changes to the posts and budget, where necessary, are implemented.
- Present the annual position budget to Chief Financial Officer for approval for respective environments.
- Monitor the turnover rate and advise line management with respect to emerging tendencies.
- Ensure that line management comply with the LRA with respect to non-standard appointments.
- Respond to temporary budget queries from respective environments in conjunction with HR Admin.
- Provide expert advice, support and guidance to the Line Manager and staff of the Faculties/Divisions on employee relations related matters.
- Assist line managers to ensure that all cases are handled according to the approved policies and procedures, level 1 and 2 interventions.
- Facilitate discussions and refer matters to the Employee Relations division for further assistance, as required.
- Identify and address possible risk situations proactively, in consultation with the Line Manager.
- Refer employees to Wellness on related Wellness/EAP interventions, as consulted and agreed with the Line Manager.
- Implement HCM business processes and report on levels of compliance.
- Identify and report HCM related risks (including potential risks) and develop strategies and implementation plans to minimize/eliminate risk.
- Monitor EE compliance and advise line on mitigating and or curtailing risk.
- Ensure compliance of required documentation or policy e.g. Declaration of Interest.
- Forge and encourage close working relationships with all stakeholders on who HCM BP depend to deliver on their respective service level agreements.
- Comply with SLA/terms of reference as agreed with line.
- Keep abreast of latest developments on the field by attending relevant development workshop, training and interventions in line with Performance Development Plan (PDP).
Minimum requirements
- An NQF7 Degree in Human Resources Management.
- Two (2) to Three (3) years' experience of working as a HR generalist, of which one (1) must be in an advisory or business partnering role.
- Team player.
- Tact.
- Contextual Intelligence.
- Negotiation skills.
- Strong Business Acumen.
- Labour Law knowledge skills.
- Analytical and problem-solving skills.
- Good communication/interpersonal skills.
- Project Management and change management skills.
- Strong time management and priorities management skills.
- High level skills of using Microsoft Office packages.
- Excellent organisational skills and ability to multi-task.
- Excellent customer service skills.
- Good research and analytical skills.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
