Administrative Assistant II (P12) (5-Year Fixed Term Contract) (Facilities Management: Department of Property Management) (Re-advert)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".
Job description
- Biling of tenants
- Reconciliation of Tenants' accounts
- Invoicing of Student Centre Tenants
- Import utilities meter readings electronic files
- Compile reports on tenants statuses to Management
- Capture payments on to the MDA system
- Rental payments tracked monthly from bank statements
- Follow-up on oustanding rental payments
- Compile Rental Arears Reports
- Address rental queries raised by tenants
- Handle debtors' and creditors' queries
- Ad hoc duties and in compliance with lease
Minimum requirements
- National Diploma (NQF 6) in Finance
- Three (3) to four (4) years' experience in dealing with the administration of billing of tenants, including the preparation and distribution of accurate monthly invoices for rent and utilities
- Three (3) to four (4) years' experience in generating invoices for Student Centre Tenants and ensuring that all charges, including rent, utilities, and service fees are applied correctly and in compliance with lease agrrements
- Three (3) to four (4) years' experience in capturing tenants payments onto the MDA system, ensuring accurate records of all financial transactions.
- Experience in compiling reports on tenants' statuses, including overdue payments, arrears, and other account issues
- Experience in financial administration including debtors and creditors
- Three (3) to four (4) years' experience using the MDA Financial System
- Telephone Etiquette Skills
- Attention to detail
- Good communication skills
- Organisation skills
- Time management
- Ability to work under pressure
- Office Administration
- Analytical and problem-solving skills
- Good client/customer service skills
- Work with minimal supervision
- Previous experience in handling finance administration
- Proven experience in MDA Financial System
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
