Faculty Officer III (P8) (Faculty of Humanities: Dean's Office)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.
Job description
- be knowledgeable on University regulations and policies that govern faculty administration within higher education institutions.
- manage committees and boards within the faculty and should have a good understanding of committee procedures and the types of matters that are considered at University and Faculty governance structures.
- need to have an understanding of the academic amendment processes that regulate qualifications and curricula and amendments to them.
- manage, interpret and update data and ensure data integrity on the student systems by conducting and giving feedback on audits regarding student data.
- function at a supervisory level and train staff on systems and business processes; and
- have specific tasks, assigned to their portfolios on a rotational basis.
- admissions,
- registrations,
- records management and data integrity audits,
- marks management,
- other assessments matters, including timetabling.
- research milestone management,
- graduation,
- committee/governance support and management,
- qualification/curricula review and management academic amendments,
- academic structure management and reviews, and
- any other tasks as assigned by the HFA.
Minimum requirements
- Any 3-year Degree/BTech/ Advanced diploma (NQF 7) is essential
- Grade 12 is essential
- A minimum of 5 years academic administration experience within a higher education institution
- Extensive ITS / University student systems experience (including the ability to train staff on systems requirements, matched to business processes).
- University policies and processes
- Faculty rules and regulations
- Academic regulations
- Understanding of statutory body requirements (DHet, SAQA, CHE)
- Excellent computer skills in Windows and MS Office
- Proficiency in English and another official South African language
- Excellent verbal and written communication skills
- Excellent interpersonal skills
- Excellent computer skills
- Good problem-solving and numerical skills
- Extensive relevant experience in academic administration and management of student data
- A flexible and versatile team player who will work and excel in any environment
- Highly organized and efficient with excellent follow-through abilities
- Accuracy and Attention to detail
- Reliability and integrity
- Listening and patience
- People management
- Time management and Assertiveness
- Ability to work in a pressurized environment
- Supervision
- Has a 3 year Degree/BTech/Advanced diploma/
- Has a minimum of 5 years academic administration experience in a higher education institution
- Has extensive student system experience and management of student data
- Has good problem-solving and follow-through abilities
- Accuracy and attention to detail abilities
- Is able to supervise and mentor administrative staff
- Has a valid driver’s license and will be required to work at all 4 campuses from time to time
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
