Administrative Assistant III (P11) (Central Academic Administration: Timetables Department) (Re-advert)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.
Job description
- Administration and processing of UTC requests for timetable changes via the University’s EDRMS System – i.e. Perceptive Content
- Record-keeping and administration for fortnightly Timetable Division Staff meetings, including minute taking
- Financial duties for the Timetable Division – inter alia budget planning and capturing, plus placing orders & tracking progress
- Divisional record-keeping of staff matters – e.g. leave planned & taken, ITS INT 4 Student System access, organograms, asset lists, etc.
- University Timetable Committee (UTC) documentation and record-keeping, including updating the Timetable Distribution List every 2 months
- Assist with diverse tasks for the Timetable Division, e.g. appoint temporary staff on Oracle, and as stand-in for the other TTD Admin Assistant when required: process requests for ad hoc venue bookings (any campus) as Rooming Administrator.
Minimum requirements
- Matric/Grade 12 with Diploma NQF 6
- Minimum one year of experience in academic administration at a tertiary education institution
- Knowledge of and experience in the use of Scheduling Software such as CELCAT, Syllabus Plus, or similar
- Well-developed IT skills in the use of MS Office Applications, Oracle, Perceptive Content and IDU
- Good knowledge of and experience (at least Intermediary Level) in the use of MS Excel
- The ability to work under pressure with excellent data accuracy & attention to detail
- Basic numerical skills
- Good verbal and written communication skills
- Good client service skills
- Good planning and organising skills, including time management
- Administrative skills
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link: Justice/Criminal/NRSO.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
