The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.

• Provide professional and effective management of the MEC’s office in line with best practices.
• Act as a first point of contact on all general queries that go via the office.
• Organise and liaise between Faculties/Division, Executive Leadership Group (ELG), and other members of the MEC.
• Effectively manage the diary of the MEC member, ensuring that both internal and external stakeholders’ requirements are met.
• Prioritise matters and information in terms of urgency and importance.
• Coordinate international visits and travel arrangements for the Line manager.
• Disseminate presentations, minutes, and correspondence to relevant stakeholders.
• Assist with scheduling performance reviews of all executive staff reporting to the MEC.
• Manage and coordinate the budget of the MEC’s office.
• Coordinate strategic projects on behalf of the MEC member.

• Work closely with other MEC Personal and Executive Assistants in organizing and managing the diaries of MEC members thus ensuring achievement of goals.
• Communicate with internal and external stakeholders, and employees, resolves or escalates to the line (MEC member).

• Coordinate monthly and management reports from key stakeholders for the MEC (member).
• Ensure all Service Level Agreements (SLAs) with relevant stakeholders are always adhered to.
• Maintain confidentiality and manage information that goes via the office of the MEC.
• Identify relevant risks with the officer and resolve or escalate to the Line Manager.

• Provide clerical and administrative support to the MEC.
• Keep records up to date and maintain an effective filing system.
• Manage procurement of operational items to enable efficient operation and timely payment of invoices.
• Plan, arrange and coordinate relevant workshops, functions, and conferences as directed by the MEC.
• Keep abreast of new developments in the field and effectively apply best practices in the office setting.
• Perform ad hoc duties as and when required by MEC.

• Relevant Qualification (Diplomas and Certification) (NQF 6)
• Minimum 5 years of Personal Assistant experience at an Executive level, preferably within a university setting
• Good knowledge of university systems, structures, policies, and procedures (added advantage).
• Proven expertise in administrative and clerical procedures
• Good computer skills- fully conversant with the Microsoft Office package
• Must have proven strong planning skills, organising, and methodical approach to work.
• Proven Project Management skills.

• Excellent self-management skills and resource management skills.
• Must be assertive and firm.
• Good command of the English language (written and verbal).
• Strong customer service, diplomacy, and assertiveness skills.
• Must possess the ability to work under pressure in a fast-paced and deadlines-oriented environment.
• Strong time management skills
• Excellent interpersonal and listening skills.
• Good written and oral communication skills.
• Ability to identify and mitigate risks.
• Collegial and emotionally intelligent.
• High level of integrity and ethical standards.

• Emotionally mature and energetic candidate.
• Executive administrative experience at a tertiary institution.
• Experience in a finance environment and appreciation for application of finance policies
• Sound knowledge of protocols