Coordinator II: Marketing (P8) (University Relations Division: Marketing & Brand)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".
Job description
“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
The University Relations Division plays a vital strategic and operational role in shaping the public perception, reputation, and stakeholder engagement of the university. This division functions as the central hub for all institutional communications, external engagement, brand positioning, events management, public relations and public interface, ensuring the university maintains a consistent, compelling, and credible voice across all platforms.
Events Management remains one of the tools used by the University to create relationships with Stakeholders. It also serve to position the University and thus ensure relevance of the University in different areas of operation. Events Management is a strategic platform that brings the University closer to stakeholders and creation of longer-lasting partnerships. This is also used to showcase University’s talents and achievements.
Job Purpose:
This role is responsible for supporting initiatives that enhance the university’s reputation and brand visibility by coordinating marketing and communication activities in line with the university’s strategic objectives. An Event Management Coordinator plays a pivotal role in ensuring the smooth execution of events, from initial planning to post-event evaluation.
Responsibilities:
- Effective event planning to ensure successful extraction of benefits for the event.
- Defining the event’s purpose, target audience, and desired outcomes. This includes setting timelines, choosing formats (in-person, virtual, hybrid), and selecting themes.
- Create a project plan which will guide execution of all activities.
- Allocating financial resources, negotiating with vendors, and ensuring cost-effectiveness while maintaining quality.
- Working within the allocated budget and ensuring adherence to budget utilisation processes.
- Plan, manage, execute and evaluate UJ’s planned and ad-hoc corporate events.
- Ensure UJ’s compliance with legislation and statues i.e. Disaster Management.
- Keep abreast of the trends and environmental developments relating to events management.
- Managing venues, transportation, catering, equipment setup, and staffing needs.
- Pre inspection and on-site management.
- To provide guidance to UJ Faculties, Departments, on processes and procedures of events management in line with the SoP.
- Manage and build relations with the internal clients, stakeholders and suppliers.
- Consult with the relevant stakeholders related to the event.
- Offer advice to Procurement on the best possible ways to obtain relevant suppliers.
- Advice the relevant departments on how to promote the event within the limits of the initial brief given.
- Offer advice on the potential risks and work with the risks team in developing contingency plans that will allow the smooth implementation of the event.
- Assessing the event’s success through feedback, ROI analysis, and post-event reporting.
Minimum requirements
- A relevant Bachelors' degree (NQF 7) in Administration/Hospitality/Event Management and or Project Management.
- Two (2) to three (3) years’ experience in Marketing/Brand/Event and Project Management roles.
- Familiarity with issues relating to event and project management in the marketing environment.
- Excellent written and verbal communication.
- High proficiency in MS Office and design collaboration tools.
- Creativity, innovation, and attention to detail.
- Planning and organizational skills.
- Relationship-building and stakeholder management.
- Understanding of event management trends.
- Qualification in Event/Hospitality Management and or Project Management and demonstration of previous experience.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
