Manager II: Warehousing Distribution & Logistics (P7) (Financial Support Services Division)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.
Job description
- Oversee all aspects of warehouse operations, including receiving, storage, picking, packing, hipping, and returns.
- Develop and implement efficient warehouse layout and workflow processes.
- Manage inventory levels, ensuring accuracy and timely reordering.
- Monitor and ensure compliance with all safety and security regulations
- Manage transportation and distribution planning, including carrier selection and route optimization.
- Negotiate contracts with transportation providers.
- Track and monitor shipments, ensuring timely delivery.
- Analyze and improve distribution efficiency
- Stay informed of industry trends and best practices in warehouse management.
- Identify and implement opportunities for improvement in warehouse operations.
- Collaborate with other departments, such as purchasing, sales, and marketing
- Develop and manage warehouse budget.
- Track and analyze warehouse expenses.
- Prepare and present reports on warehouse performance metrics.
- Determine contracts to be implemented in accordance with execution of outputs; or
- Analyse the contract to determine:
- Terms and Conditions
- Performance Requirements
- Compliance
- Penalties
- Incentives
- Conformance
- Non-conformance
- Notes
- Addenda
- Liaise with the relevant role players to ensure a common understanding and mutual agreement on delivery expectations.
- Implement the agreement/contract deliverables in accordance with the agreed upon performance requirements.
- Monitor the agreement/contract deliverables to ensure compliance and to detect possible deviances in performance pro-actively
- Builds and maintains healthy relations with UJ internal and external stakeholders
- Maintains healthy customer relations with Service departments and faculties
- Manage people development in line with Institution- wide skills development strategy within the division/unit
- Manage talent within the division/unit and ensure talent management strategies (attraction, retention, development) are implemented
- Implement performance management within the division/unit in line with HCM Policies and Guidelines
- Manage grievances, discipline and terminations within the division/unit in line with HCM policies and guidelines
- Lead and direct staff within the division/unit to be able to meet the objectives set for them
- Build and foster a culture of good governance, customer service, honesty and integrity and world class delivery in the division/unit
- Implement innovative recognition and reward systems
- Implement governance framework to ensure professional conduct by division/unit employees and upholding of UJ values and governance principles
- Ensure good governance within the division in line with corporate governance guidelines and other related legislation
- Manage compliance with legislation, regulations, UJ policies and procedures within the division/unit
- Ensure compliance of the division with all audit requirements emanating from audit processes
- Draft and submit annual, quarterly and monthly reports required or as delegated by the Supervisor
Minimum requirements
- Bachelor’s Degree in Logistics, Purchasing and Supply Chain, Business Administration, or related field.
- 5 years' experience in Supply Chain Management environment
- At least 2-3 years’ experience of job-related experience
- Experience working with ERP systems.
- High degree of knowledge of Supply Chain Management Modules on various ERP suites
- Knowledge of warehousing and distribution principles and procedures
- Experience in a managerial or supervisory position.
- Experience and knowledge of all MS packages (Word, Excel, Outlook and PowerPoint)
- Must be able to identify and mitigate risk in the procurement environment
- Good written and oral communication skills
- Good presentation skills
- Knowledge of MS Office suite
- Ability to maintain effective relationships with a wide constituent group of university employees, students, external funders, other universities, and the public, negotiate effectively with stakeholders
- Keep abreast of the changes in state legislation and supply chain management regulations.
- Be result-oriented, have strong organizational skills, self-motivated and proactive
- Work comfortably in a highly collaborative setting
- Be meticulous and have a keen eye for detail, identify and mitigate risks.
- Ability to influence others and gain commitment
- Maintain high level of integrity and ethical standards
- Have exceptional problem-solving skills, and the ability to remain calm in times of uncertainty, conflict, and stress.
- Ability to exercise judgement in providing support and make quick and effective decisions.
- Monitor and assess team performance, provide regular constructive feedback to ensure continuous improvement.
- Experience in the Higher Education sector and/or research sector is highly desirable.
- Proven track record of success in improving warehouse efficiency and productivity.
- Strong understanding of warehouse operations, logistics principles, and safety regulations.
- Excellent leadership, communication, and interpersonal skills.
- Ability to multitask and prioritize effectively.
- Proficient in warehouse management software and Microsoft Office Suite.
- Forklift certification (preferred)
- May need to travel as and when required
May be required to work outside normal working hours as and when required
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link: Justice/Criminal/NRSO.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
