Administrative Officer III (P8) 4-Year Fixed Term Contract (Faculty of Humanities: SARChi Chair African Diplomacy & Foreign policy)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.
Job description
- Office Management
- Events Management
- Stakeholder Administration and Management
- Communication and Coordination
- Project Administration
- General and Financial Administration
- HR Administration
- Postgraduate student administration
- Liaising with external clients and statutory bodies
- Travel bookings administration
- Report writing and minute taking.
Minimum requirements
- A relevant degree/diploma NQF level 7 qualification or equivalent.
- A minimum of 5 years’ administrative experience within a higher education environment.
- Extensive working knowledge of MS Word packages, IProc, Oracle, Oros, and usage of Internet.
- Excellent oral and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent time management skills.
- Ability to use own initiative and work independently.
- Strong team player.
- Strong analytical, synthesis and problem-solving skills, including the ability to anticipate problems and take appropriate action.
- Good planning and organising skills.
- High attention to detail.
- Ability to deal with a diverse range of stakeholders.
- Commitment to working at a senior level within a team, developing effective working relationships.
- Confidence in dealing with a wide range of people.
- Strategic/lateral thinker with the ability to anticipate potential problems and develop solutions.
- Forward planning, high attention to detail, able to work autonomously.
- Commitment to the principles of diversity and equal education opportunities.
- A demonstrated ability to work in teams with collaborative interpersonal style.
- Well-groomed, innovative and the ability to work under pressure.
- Ability to work to tight deadlines.
- Strong work ethic.
- A minimum of 5 years’ working experience in a similar role, preferably with project management and public relations experience.
- Knowledge of University systems, structures, policies, and procedures
- Project Management experience.
- Previous experience as an academic Faculty Officer, Administrative Officer, Departmental Secretary or Executive Secretary within a faculty environment.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link: Justice/Criminal/NRSO.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
