Faculty Officer III (P8) (Johannesburg Business School)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".
Job description
- Perform the function of Faculty Officer III, responsible for all aspects related to the student life cycle
- Manage application for Honours applications and student enquiries.
- Provide guidance on undergraduate applications.
- Ensure that the necessary preparation and testing has been done for registration for relevant qualifications.
- Plan, schedule, copy and arrange logistics related to examinations for the faculty on APK, DFC and SWC.
- Ensure that calculation criteria are correct for Faculty modules.
- Upload and import examination results for the faculty as well as processing mark changes and capturing sick/ aegrotat applications.
- Assist with graduations for the faculty. Identify and compile potential graduates list from progress reports. Assist with capturing of P7/P8 on 2nd block.
- Responsible for general administration related to Honours programmes and examinations for the faculty.
- Responsible for the Honours student life cycle and the administration related to it.
- Ensure the Academic Structure and Yearbook is correct for Honours qualifications
- Assist Faculty Officers and Departmental staff with relevant tasks Assist the HFA with risk management related to the operational Academic Administration activities.
- Execute operational Academic Administration activities as delegated by the HFA
- Assist students, Faculty Officers and Departmental staff when required.
- Provide good customer service to the relevant stakeholders.
Minimum requirements
- A Bachelor’s degree/equivalent qualification on NQF level 7.
- Two (2) to three (3) years of job-related experience
- Minimum of five (5) years’ experience in academic and student administration within a higher education environment
- At least two (2) years Supervisory experience
- ITS and MAMS experience with good interpersonal skills
- UJ Policies and procedure knowledge and experience as well as Academic Regulations experience
- Good knowledge of the Student Systems and Faculty rules and regulations
- Advanced computer literacy in Windows, MS Office (MS Word and Excel).
- Excellent time management skills, ability to multi-task and work in a high-pressured environment.
- Ability to work independently, exercise judgement, and maintain confidentiality.
- Proven track record of working on projects, from conception to successful completion.
- Demonstrate proactive approaches to problem-solving with strong decision-making capability.
- Ability to coordinate and facilitate committee meetings.
- Excellent communication skills (written and verbal) with a high level of proficiency in English and one other official South African language.
- Social perceptiveness and the ability to handle conflict situations in a diplomatic manner.
- Ability to work under pressure in a multi-campus environment.
- A proven track record of organizational skills and precision to detail in relation to academic administration in a higher education environment.
- Competency to facilitate an ethos of care and preferred student experience in a higher education environment.
- Versatile team player who will excel within a higher education environment.
- A proven track record of managing a team of academic administrators.
- A proven track record of organizational skills and precision to detail in relation to academic administration in a higher education institution.
- Ability to work under pressure in a multi-campus environment.
- Excellent problem solving and interpersonal skills.
- Knowledge of and experience with bursary finance budgets and bursary allocations.
- Knowledge of Faculty Higher Degrees Processes and associated committee administration.
- Knowledge and experience in managing the student life cycle of carousel model online qualifications.
- Knowledge of and experience managing timetable related procedures within a higher education environment.
- Extensive knowledge of UJ academic regulations, policies and business processes.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
