Administrative Officer I: Post Graduate Support (P10) (Postgraduate School) (Re-advert)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future"
Job description
- Efficient allocation, award and replacement of fellowships and bursaries.
- Allocation and payment of bursaries by deadlines.
- Ensuring alignment and adherence to Post graduate fund management Policy, guidelines and procedures.
- Compliance with Governance requirements.
- Audit facilitation.
- Liaison, networking, and Relationship building.
- Establishing and managing opportunities for network.
- Verification, validation, and nominations of applicants.
- Management of contractual processes including reviewing and renewal process.
- Reporting writing.
- Effective general administration.
- Workshops (internal and external) to various stakeholders.
- Meetings and continuous support to the relevant stakeholders.
- Authorize refunds as per process required by Student Finance.
- Internal and external reporting e.g., NRF, etc.
- Coordinating all communication to Internal and External clients.
- Manage the implementation of policy and procedural processes regarding NRF and all bursaries (both internal and external).
- Ad hoc support in PFM.
Minimum requirements
- Relevant National Diploma (NQF level 6) in Finance or equivalent is essential.
- Three (3) to five (5) years’ relevant experience working with Postgraduate students/and various stakeholders.
- Minimum of three (3) years’ experience working with NRF funding and other bursaries.
- Experience in working with MS Office 365.
- Ability to perform under pressure and independent.
- Good conflict management, problem solving and decision-making skills.
- Excellent planning, organizing and execution skills.
- Excellent interpersonal skills
- Public relations skills
- Personal qualities of integrity and sound judgment
- Financial management skills
- High attention to detail
- Good communication skills
- Team player
- Accuracy, detail, and quality checking
- A Degree qualification (NQF 7) in Finance.
- Experience in working with international individuals.
- Knowledge of Oracle system and ITS.
- Experience working with other bursaries.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
