The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.

• Responsible for general financial management and management of finances for projects.
• Reconciling procurement expenses.
• Identifying new funding opportunities.
• Help in developing new funding applications.
• Provide advice in financial processes and decisions.

• Implement effective budget planning and management systems and budget monitoring mechanisms.
• Financial reporting.
• Manage and order supplies.
• Manage reimbursements.
• Manage procurement to enable efficient operation and timely payment of invoices.
• Interfacing between the department and supply chain/procurement division.
• Asset registry of all Departmental inventory
• Contractual Mandate facilitation (MoA, MoU, SLA and NDA)

• Planning and coordinating graduations, functions and conferences as instructed by the Director.
• Coordinating of special events.
• Liaising and coordinating with all relevant stakeholders.

• Faculty reviews and audits
• Guide faculty on the learner management system.
• Performing ad hoc tasks within Student Administration as determined by the Faculty Head: Administration from time-to-time.
• Review learner guides and PowerPoint presentations from Faculty Members.
• Admissions, Academic Structure and Web registrations.

• Assisting the Director with reports (e.g., annual and stakeholder reports).
• Adherence of HR policies and procedures in the department.
• Appointment of temporary employees and independent contractors.
• Report and escalate pending issues to management as needed.
• Being a practical quick thinker to manage changes in project scope, schedule and costs.
• Measure project performance using appropriate systems, tools and techniques.
• Performing ad hoc tasks within the Department as determined by the line manager from time-to-time.

• A Bachelor’s degree (NQF 7) in Communication, Marketing or Social Sciences, or a relevant equivalent qualification in related fields.
• Certificate in financial management or equivalent financial knowledge.
• More than 5 years operational- level experience in administration, preferably within a higher education environment.
• Excellent administrative and project management skills
• Event management skills, including planning and organising skills.
• Excellent administrative, coordination and time-management skills
• Advanced MS Office skills
• Knowledge of Integrated Tertiary System (ITS).
• Knowledge of Oracle, preferably temporary appointments, i-expense and IPROC.
• Knowledge and experience in working with supply chain/procurement divisions.
• Working knowledge of Public Finance Management Amendment Act
• Working knowledge of Faculty Student Administration.
• Ability to work under pressure and meet deadlines;
• Ability to work independently and to participate effectively within team;
• Accuracy and the ability to maintain confidentiality.

• More than five years’ experience in Student Administration;
• Functional knowledge in the management of electronic records and finance systems would be an added advantage;
• Experience working at the University of Johannesburg, with rich knowledge of it processes and policies.
• Experience working and supporting senior management with task and duties.
• An Honour’s degree in related field will be an added advantage.
• Integrity and ethical standards.
• Excellent team player, goal oriented and winning mentality.

• Exceptional written and oral communication skills and the ability to adapt communication to a range of audiences;
• Strong interpersonal skills;
• A positive client service attitude
• Demonstrated ability to problem solving and analytical skills;
• Building and maintaining productive relationships;
• Excellent organisational, planning, and multi-tasking skills;
• The ability to work autonomously with personal drive and energy and to take responsibility and be held accountable for role outcomes;
• A solid understanding of the higher education environment and adult learning principles and approaches;
• Excellent attention to detail and reading the fine print.
• Flexibility, tenacity, resilience, and assertiveness; and
• People Management skills.
• Knowledge of institutional bodies’, i.e., Matriculation Board, South African Qualifications Authority (SAQA), DHET etc