Departmental Secretary (P11) (Faculty of Art, Design & Architecture: Department of Fashion Design) (Re-advert)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.
Job description
“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
- Departmental general and academic administration activities for the Department of Fashion and Industrial Design
- Respond timeously to and distribute communication.
- Manage Head of Department (HoD) diaries.
- Coordinate agendas, minute-taking and Departmental meetings.
- Engage with relevant stakeholders and industry.
- Maintain filing and record management systems.
- Manage the complete student life cycle from queries, admissions to graduation.
- General administration support for HoDs and staff.
- Issue Department marketing materials.
- Stock control and general ordering of stationary and refreshments.
- Department receptionist.
- Administrative and travel arrangements.
- Assist with UJ support divisions.
Minimum requirements
- Matric/Grade 12 certificate.
- A relevant Diploma or certificate or equivalent at minimum on NQF level 6 with three (3) to five (5) years’ relevant job experience.
- Three (3) years' experience in academic administration within a tertiary education environment.
- Minimum two (2) years' experience in Oracle system.
- Minimum three (3) years' experience in MS Office, especially MS Word and Excel.
- Minimum two (2) years' experience in ITS system.
- Minimum three (3) years' experience in student life cycle.
- Excellent English communication skills.
- Excellent time management.
- Excellent organisation, planning, administrative and writing skills.
- Strong interpersonal skills that acknowledge different cultural perspectives.
- Reliability and integrity.
- People management.
- Proactiveness and self-motivated.
- Good problem-solving skills.
- The ability to adapt to changing circumstances.
- Prior experience in working with MS Teams.
- Prior experience in working with Perceptive Content.
- Knowledge of UJ Policies and processes.
- Knowledge of managerial methods and processes.
- Knowledge of Business processes.
- Knowledge of UJ Academic and Faculty Rules and Regulations.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link: Justice/Criminal/NRSO.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
