Financial Officer III: Tender Administrator (P8) (Financial Support Services: Supply Chain Management: Contracts and Tenders)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".
Job description
“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
Responsibilities:
- Plan, organise and manage the end-to-end tender process in a fair, transparent and equitable manner in accordance with the Supply Chain Management Policy.
- Ensure quality submissions of tender reports or packs to various committees.
- Process and send tender related purchase orders to the end-user departments and service providers.
- Ensure effective stakeholder engagement and communication with committee members, project leaders, managers, peers and externa stakeholders.
- Ensure timeous and proper tender progress reporting.
- Effectively manage and ensure timeous execution of tender requests.
- Provide supervisory role to junior Tender Administrators where required.
- Ensure adherence to policy during the tender process.
- Attend to audit queries and provide required documentation.
- Ensure effective document storage, archiving and record management for tender related documents.
- Proactively assess personal skills, knowledge, and competency gaps relevant to the procurement, tendering, and financial administration functions.
- Attend internal and external training programs, workshops, and seminars focused on procurement and supply chain.
- Ensure cost effectiveness during the sourcing process.
- Engage in tender negotiations, where applicable.
Minimum requirements
- A Bachelors’ degree (NQF 7) in Procurement or Supply Chain Management or equivalent qualification.
- Three (3) years' relevant experience in tender administration.
- Experience working on the SCM modules, experience on Oracle will be an advantage.
- Knowledge and understanding of procurement Act, policy and principles.
- Understanding of the procure to pay processes.
- Communication Skills (Verbal and Written).
- Numeracy and accuracy.
- People Management skills.
- Attention to detail.
- Planning and organising skills.
- Computer Literacy (MS Office, Advanced Excel).
- Strong interpersonal relationships.
- Analytical and critical thinking.
- Honest and reliable.
- Team Player.
- Displaying positive and professional image.
- Previous experience as Tender Administrator in the Procurement function.
- Oracle experience of the PO module, Oracle Cloud experience, E-Tendering.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
