Administrative Assistant III (P11) (Registrar: Corporate Governance) (Re-advert)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.
Job description
- Assist the Manager with all matters relating to the Records Management Unit (RMU).
- Assist with the administration related to the lifecycle of records, including the engagement with relevant stakeholders.
- Responsible for the administration related to the lifecycle of contracts.
- Compilation of reports, agenda’s and minutes for the RMU.
- General administrative duties as and when required within the Corporate Governance Division.
Minimum requirements
- Grade 12 (NQF 4) with certificate/diploma (NQF6), with 2 to 3 years’ job-related experience;
- Computer Literacy with proven knowledge of Microsoft Office Package (Word, Excel, PowerPoint), Electronic Document and Records Management System, Internet and email.
- An office administration qualification would be advantageous.
- Working knowledge of Perceptive Content.
- Knowledge of University systems, structures, policies and procedures.
- High levels of integrity and the ability to maintain confidentiality;
- Excellent communication (written and verbal) skills;
- Good interpersonal skills and strong customer orientation;
- Excellent organisational and administrative skills;
- Excellent time management skills;
- Attention to detail and accuracy;
- Good telephone etiquette
- High level of professionalism
- Ability to function well in a highly pressured environment.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link: Justice/Criminal/NRSO.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
