Financial Officer I (P10) (Financial Governance and Control: Accounts Payable) (Re-advert)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".
Job description
“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
The Accounts Payable Department is responsible for the timely payments to all suppliers as well as reimbursements and advances to staff. Payments are processed as per negotiated terms to maximise settlement discounts and ensure uninterrupted service delivery.
Job Description:
Responsible for the capturing of invoices, reconciliation of supplier accounts, timeous and accurate payments to suppliers
Responsibilities:
The Incumbent will be expected to:
- Index on the Kofax System.
- Capture invoices on the Oracle system.
- Reconciliation of supplier accounts (Automatic reconciliation).
- Ensure timeous and accurate payments to suppliers.
- Monthly Age Analysis Report.
- Follow up on all old outstanding Invoices.
- Ensure no invoices are older than 120 days.
- Timeous application of all prepayments.
- Good understanding of the Accrual Process.
- Ensuring that all Audit requirements are met timeously.
- Payments for staff reimbursements and staff advances.
- Payments for all international suppliers.
- Manage the ongoing business relationship with key suppliers.
- Manage the ongoing relationship with all end-users as well as students.
- Ensure compliance with UJ’s health, safety and environmental policies and standards.
- Ensure compliance with government legislative requirements.
- Ensure compliance with UJ’s Code of Conduct.
- Ensure compliance with UJ’s Supplier Code of Ethics.
- Ensure fully documented audit trails.
- Ensure continuous improvement in Accounts Payable processes by monitoring, measuring and benchmarking where appropriate.
- Collaboration with all stakeholders are further key elements in the continuous improvement process.
Minimum requirements
- Diploma in Accounting or relevant Certificate (NQF 6).
- Three (3) to five (5) years’ experience in Accounts Payable.
- Three (3) to five (5) years’ experience working with Oracle ERP systems.
- Extensive knowledge and experience in Supplier Reconciliations.
Competencies and Behavioural Attributes:
- Good interpersonal and written communication skills.
- Planning and organising.
- Customer service focused.
- General office administration skills.
- Computer literate in MS Word, MS Excel, MS Power Point.
- Analytical and problem-solving skills.
- Attention to detail.
- Conflict management.
- Adaptability and flexibility.
- Work independently and within a team environment.
- High ethical standards.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
