Administrative Assistant II (P12) (ADS: Academic Development Centre) 5-Year Fixed Term Contract (Re-advert)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.
Job description
- Planning, directing, coordinating and performing a range of administrative tasks to ensure that the office and the department function effectively;
- Communicating with students, clients, employees and other stakeholders to answer questions, disseminate or explain information and address complaints;
- Performing organisational and administrative tasks effectively and timeously;
- Managing information relevant to the job in order for records to be kept up to date for future reference;
- Drawing up and distributing agendas and taking minutes in meetings for accurate record keeping;
- Computing, recording and proof reading data and other information such as reports, memos, etc.;
- Arranging and co-ordinating workshops, functions, conferences, meetings, etc.;
- Assisting with the Head’s efficiency by organising his/her diary and daily commitments and ensuring that his/her commitments are honoured;
- Coordinating the travel function in the department;
- Administering the procurement of operational and capital items on the Oracle system;
- Monitoring of and reporting on the departmental budget to the HOD;
- Capturing and recording appointments and claims on the Oracle system.
Minimum requirements
- A Matric/Grade 12 (NQF4).
- 3 - 5 years’ experience in administration in a higher education institution.
- Proficiency in Oracle and MAMS and exposure to HEDA.
- Proven experience and knowledge of Windows and MS Office packages.
- Knowledge of administrative and clerical procedures and systems.
- A relevant Higher Education qualification.
- Knowledge of relevant UJ policies, processes, functions and procedures.
- Superior verbal and written English communication skills.
- Proven computer skills at advanced levels.
- Good problem solving and numeracy skills.
- Outstanding interpersonal skills.
- Highly organised and efficient with excellent follow-through abilities.
- Ability to cope under pressure.
- A flexible and versatile team player who will work and excel in any work environment.
- Accuracy and attention to detail.
- Ability to work independently and maintain confidentiality.
- Reliability and integrity.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link: Justice/Criminal/NRSO.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
