Head: Faculty Administration (P6) (Faculty of Engineering and the Built Environment: Dean's Office)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.
Job description
- Leading an efficient, client-focused, one-stop Faculty Administration.
- Managing a team of Senior Faculty Officers, Faculty Officers, and general administration staff.
- Responding to a client base of approximately 190 academics and 9500 students in 15 departments, 2 technology stations and the Postgraduate School of Engineering Management (PGSEM).
- Planning the academic administration activities related to the life cycle of the student, both undergraduate and postgraduate.
- Facilitating and managing the enrolment planning and admissions processes in the University.
- Engaging in longer-term planning for the faculty, continuously scanning the academic environment for risks and opportunities bearing on administrative work of the faculty.
- Contributing to the faculty matters and assists the Deanery in formulating plans to manage or capitalise on these.
- Troubleshooting and responding appropriately to unforeseen circumstances within a Higher Education environment that is subject to change and uncertainty.
- Facilitating a preferred student experience in all student contact with Faculty Academic Administration.
- Ensuring legal compliance of Faculty Academic Administration. Guiding and advising academia and Deanery.
- Acting as custodian of the academic architecture, rules, regulations, policies and procedures of the faculty.
- Acting as liaison between various departments and the Faculty Administration staff.
- Overseeing extensive administrative tasks and the coding and capturing of transactions on the ITS system.
Minimum requirements
- Any undergraduate degree at NQF Level 9.
- 5-8 years’ experience in faculty academic administration in an academic institution.
- Problem-solving, initiative, decision-making skills. Team Player.
- Ability to learn, understand and apply policies and procedures.
- Computer skills including the ability to acquire skills as required.
- Proficiency in English.
- Post Graduate qualification will be an added advantage
- Proficiency in another South African language. Ability to learn and adapt.
- Management and leadership skills with a client focus.
- Ability to manage budgets/institutional finances to optimal effect.
- Knowledge of Faculty rules and regulations.
- Knowledge of UJ policies and processes.
- Knowledge of business processes.
- Strong management and leadership qualities.
- Client-focus.
- Problem-solving skills.
- Time-management skills.
- The ability to work under pressure.
- Ability to build and manage internal/external partnerships successfully.
- A high level of diplomacy, emotional intelligence and personal integrity.
- Ability to work effectively and independently in a fast-paced environment with minimal supervision.
- Ability to exercise judgment, establish priorities and display personal initiative
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link: Justice/Criminal/NRSO.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
