Administrative Assistant III (P11) (Faculty of Education: Dean's Office) (Re-advert)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.
Job description
“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
Minimum requirements
- Diploma/Advanced Certificate (NQF level 6)
- A minimum of four years’ experience in managing/co-ordinating a wide range of administrative and executive support related tasks in a higher education environment.
- Experience with committee administration.
- Experience with preparing reports, analyzing information and completing database backups.
- A minimum of two years’ experience in administration of student life cycles in a higher education environment.
- Experience (at least 2 years) with the use of Oracle, Integrated Tertiary software (ITS), HEDA and Perceptive Content.
- Knowledge of and experience with bursary finance budgets and bursary allocations.
- Extensive knowledge of UJ academic regulations, policies and business processes.
- Advanced computer skills and proficiency in MS Office.
- Excellent time management skills, ability to multi-task and work in a high-pressured environment.
- Ability to work independently, exercise judgement, and maintain confidentiality.
- Proven track record of working on successful projects, from conception to completion.
- Demonstrate proactive approaches to problem-solving with strong decision-making capability.
- Ability to coordinate meetings and appointments.
- Ability to prepare and transmit correspondence often under tight deadlines, ensuring documents produced are error free and grammatically correct.
- Excellent communication skills (written and verbal) with a high level of proficiency in English.
- Social perceptiveness and the ability to handle conflict situations in a diplomatic manner.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link: Justice/Criminal/NRSO.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
