Supervisor III: Examination Timetables (P7) (Registrar: Central Academic Administration: Timetables Department)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".
Job description
- Maintain, optimise and publish the Master Exam Timetable (ETT) for all main assessments (June & November).
- Coordinate the annual update and distribution of the UJ Assessments and Exams master files.
- Assign examination venues fairly and efficiently using CELCAT Exam Scheduler across all campuses.
- Every three years, regenerate the University’s main undergraduate exam timetable from a zero-base.
- Validate and implement approved timetable calculation criteria annually.
- Ensure consistency across all timetable-related systems and records.
- Implement University-approved timetable changes, storing relevant audit trails.
CELCAT Exam Scheduler Administration:
- Act as the CELCAT Exam Scheduler expert and administrator.
- Test software updates and interface functionality (ITS INT 4 system).
- Liaise with internal and external stakeholders for process optimisation.
Ad Hoc Venue Booking Coordination:
- Collaborate to integrate and lock venue data across all campuses for smooth ad hoc bookings.
- Prepare templates for registration and special exam bookings annually.
Timetable Publication & Communication
- Coordinate timely publication and communication of exam timetables and venue allocations.
- Ensure all stakeholder feedback and changes are implemented and documented.
Minimum requirements
- A Degree or relevant (NQF 7) qualification in (IT/Computer Sci/Mathematics/Statistics-related study fields preferred).
- Five (5) years of experience in timetabling and timetable optimisation at a tertiary education institution, with a minimum of two (2) years’ experience in a supervising position.
- Extensive knowledge of and a minimum of three (3) years’ experience in the use of the examination timetable subsystem of the ITS Integrator 4 Student Management System supplied by Adapt IT.
- Extensive knowledge of and at least three (3) years’ experience in the use of timetable scheduling/optimisation software, such as CELCAT, or Syllabus Plus, or a similar system.
- Advanced Level MS Excel skills.
- Extensive experience in the use of the MS Office Suite.
- In-depth knowledge of UJ Policies and Procedures pertaining to timetables and venue bookings.
- Excellent problem-solving skills via logical analytical thinking.
- The ability to consistently work accurately under pressure – with excellent attention to detail.
- Good to advanced numerical skills.
- Very good verbal and written communication skills.
- Excellent planning and organising skills, including staff- and time management.
- Good administrative skills.
- A Postgraduate Diploma in the relevant field.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
