Faculty Officer III (P8) (College of Business & Economics: Dean's Office)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.
Job description
“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
- Ensure that the lifecycle activities of a student are carried out operationally as delineated by the Head of College Administration (HFA).
- Maintaining and signing off the academic structure, pre-and co requisites and yearbook.
- Handle queries related to applications, registrations, examinations and graduation information.
- Select student applicants, PG Diploma and Hons programmes on PG ARS and set up of Icomms letters on ITS.
- Sign-off the registration approval of students, including cancellations and additions of module(s) and programmes.
- Source all documentation pertaining to the lifecycle of the student.
- Plan and oversee the logistics related to the exam planning schedule for Postgraduate modules for the College.
- Uploading, importing, verifying and publishing examination results.
- F7 appeals committee member for Postgraduate studies
- Process requests for SSA exams (sick, special and aegrotat).
- Act as custodian of the current students’ academic record.
- Assist the Faculty Officers in the domain with assessing and correcting the quality of Academic Administration data captured for a student record.
- Liaise with internal stakeholders form departments regarding the specific portfolio of qualifications assigned.
- Ensure efficiency and effectiveness of faculty Academic Administration.
- Assist the Head of College Administration (HCA) with risk management related to the operational academic administration activities of PG students.
Minimum requirements
- A relevant degree at NQF level 7.
- 5 years’ academic administrative experience in a faculty within a higher education institution.
- 5 years’ extensive ITS experience in all life-cycles pertaining to academic administration and student data.
- A minimum of 2 years' MAMS and Perceptive content experience.
- Knowledge and understanding of UJ Academic Regulations.
- Knowledge of Faculty rules and Regulations.
- Knowledge of UJ Policies and Procedures.
- Knowledge and understanding of statutory body requirements (DHET, SAQA, CHE).
- Proven computer skills in Windows and MS Office
- Computer Literacy.
- Good verbal and written communication skills.
- Strong interpersonal skills.
- Good customer service skills.
- Ability to work in a team.
- Good planning and organising skills.
- Attention to detail.
- Reliability and Integrity.
- People management.
- Time management.
- Good Listening Skills
- ITS, MAMS and Perceptive Content Experience.
- Good organisational and administrative abilities
- Sound knowledge of Faculty Administrative Experience.
- Sound Knowledge of Faculty rules, Regulations, Procedures and Policies.
- Sound knowledge of UJ academic regulations.
- Sound knowledge of Perceptive Content and PG ARS programmes
- Knowledge of Postgraduate Diploma’s and Hons administration
- Knowledge of the exam planning schedule
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link: Justice/Criminal/NRSO.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
