The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".

• Plan and oversee the logistics related to examinations and graduations for the Department.
• Manage back-office student registrations and module/programme cancellations.
• Oversee the import of examination marks and execution of mark changes on ITS.
• Oversee timetables for non-subsidized programmes and study school logistics.
• Coordinate travel arrangements for administration and lecturing staff, including accommodation and financial processes.
• Oversee academic planning and administration in alignment with the university’s annual academic calendar.
• Oversee the preparation and distribution of study materials.
• Supervise and support administrative staff to ensure smooth daily operations.

• A Bachelor’s degree/equivalent qualification on NQF level 7.
• A minimum of three (3) years’ experience in academic administration for undergraduate student life cycles in relation to enrolment, applications, registrations, assessment, and graduation in a higher education environment.
• A minimum of three (3) years’ experience in managing/co-ordinating a wide range of administrative and executive support related tasks in a higher education environment.
• Extensive experience (at least 5 years) with Integrated Tertiary software (ITS), HEDA, Perceptive Content
• Strong understanding of MAMS, and academic structures
• Advanced computer literacy in Windows, MS Office (MS Word and Excel).

• Excellent time management skills, ability to multi-task and work in a high-pressured environment.
• Ability to work independently, exercise judgement, and maintain confidentiality.
• Proven track record of working on projects, from conception to successful completion.
• Demonstrate proactive approaches to problem-solving with strong decision-making capability.
• Ability to coordinate and facilitate committee meetings.
• Excellent communication skills (written and verbal) with a high level of proficiency in English and one other official South African language.
• Social perceptiveness and the ability to handle conflict situations in a diplomatic manner.
• Ability to work under pressure in a multi-campus environment.

• Faculty Administrative Experience
• Knowledge of Faculty Rules and Regulations
• Knowledge of UJ academic policies and administrative processes.
• Strong leadership skills with experience in team management.