Head II: Residence Operations (P7) (Student Affairs Division: Residences)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.
Job description
- Strategic Planning:
- Develops a strategy and operational plan for UJ residence.
- Ensures that the vision, mission and strategic objective of the department is adhered to and aligned with the university’s vision and mission.
- Performs other related duties as assigned and requested by the Director from time to time.
- Introduce forms for room allocation during residence registrations for e.g., residence checklist and sign in forms.
- Conduct surveys on residence facilities to measure against strategic objectives.
- To ensure planning of maintenance in residences in terms of minimum standards set in the Student Housing in Higher Education Policy.
- To monitor performance of staff reporting to the role.
- Ensure that stock taking is done in all residences.
- To monitor and manage outsourced services or external contractors (gardening, pest control, sanitation/cleaning, security and maintenance)
- To supervise cleaning and hygiene in all residences.
- Ensure that all UJ residence furniture is recorded.
- To draft, develop, monitor, and enforce service level agreement entered with other stakeholders.
- Residence Leadership and management:
- To effectively and efficiently manage and develop student living in residences (university accommodation in accordance with the applicable UJ policies, rules, and procedures.
- To manage and develop staff at residences.
- To ensure that the university policies with regards to all aspects of residence operations is adhered to.
- To ensure the effective and efficient management of residence facilities in all UJ residences.
- Project Management
- Management of movable assets in Residences
- Hosting off external group booking and hosting of their programmes.
- Manage costs effectively in order to ensure budget adherence in collaboration with the residency policy and procedures.
- Management of all placement officers within the institution
- Stakeholder Management
- Forge internal and external relationships with key stakeholders.
- Manage relationships between staff and university authority.
- Advise the Director to manage staff in terms of career development, and performance.
- Give guidance and advice to the Director on Residence Operations related matters.
- To ensure coordination and synergy amongst Student Accommodation functions on relevant campus.
- Prepare budgets for the unit in line with the UJ policies.
- Ensure efficient and effective management and utilization of financial and other resources within the unit.
- Manage and protect institutional infrastructure and assets under your control.
- Draw a template to record day-to-day incidents and develop inspection form for residences
- Ensure repair costs for damages/breakages are recovered though breakage claims and are reported monthly.
- To ensure hygiene quality in residences is kept adequately.
- Ensure that the OHSA is adhered to.
- To assist with the admission of placement of students in UJ residences.
- To ensure proper management and control all movable assets in residences, offices, storerooms, and control movement of those assets between storerooms and residences
- Adhoc requests in line with student accommodation and residence life.
Minimum requirements
- A relevant Bachelor’s degree / B/Tech or equivalent qualification is essential.
- At least three (3) years’ experience within Student Affairs in higher education environment specifically working in a university residence, interacting with student leaders and student development.
- Three (3) years’ managerial (including financial) and administration experience.
- Two (2) years’ experience in planning of maintenance in residences in terms of the minimum standards set in the Student Housing in Higher Education Policy
- Three (3) years’ experience and knowledge of access control management within a university residence environment
- Two (2) years’ experience in Occupational Health and Safety in higher education environment
- Oracle and ITS experience is essential.
- Two (2) years’ experience in supervising contract
- Able to travel between campuses and work outside normal working hours
- Planning and Organisational skills
- Team Player
- Excellent computer skills in Windows and MS Office
- Drivers’ license
- Excellent interpersonal and communication skills
- Ability to use a high degree of initiative and sound judgment.
- Effective negotiation skills.
- Excellent attention to detail and accuracy
- Leadership capabilities with a proven track record on administration
- Knowledge of UJ regulations, policies, and procedures.
- Working knowledge of South African Higher Education/ governance framework and processes (e.g., HEQC, DHET and SAQA).
- Knowledge of the minimum norms and standards as gazetted.
- Knowledge in Higher Education Facilities Management
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link: Justice/Criminal/NRSO.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
