Administrative Officer I (P10) (Human Capital Management Division: Operations & HCMIS) (Re-Advert)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future"
Job description
- Maintenance of HCM standards during the administration process in line with the HCM Service Charter.
- Adhere to HCM Administration processes and procedures.
- Balance multiple tasks to meet deadlines in a time-sensitive environment.
- Ensure accuracy of data for HCM reporting purposes.
- Responsible for the appointment of Permanent, Temporary employees and Independent Contrators.
- Provide HCM Administration guidance to related stake holders.
- Process appointments for based abroad employees.
- Populate all standard letters pertaining to employee life cycle.
- Communicate with the Payroll Department regarding salary related changes.
- Liaise with the Rem & Benefits department for UJ Employee benefits.
- Capture and maintain GES and DVP appointments related to 4IR
- Collaboration with the HCM Coordinator Administration to ensure HCM Admin processes, are aligned with
the HCM Strategic Plan.
- Apply implemented controls to maintain data intergrity
- Adhere to data management principles including data integrity, quality assurance, credibility and
completeness of data.
- Identify Administrative risks and alert HCM Coordinator
- Action implemented controls to mitigate administration risks
- Adhere to all HCM Administrative SOPs and related policies
Minimum requirements
- A Diploma (NQF 6) or relevant qualification
- At least three to five (3-5) years HCM administration experience
- At least three to five (3-5) years Oracle experience
- Excellent communication skills (verbal and report writing)
- Strong Business Acumen
- Strong time management
- Analytical and problem-solving skillsEmployee Relations knowledge
- Understanding of Payroll processes
- High-level skill in using Microsoft Office package
- Excellent organisational skills and ability to multi-task and work cross fuctionally
- Excellent customer service skills
- Administration Experience within the Higher Education environment
- Knowledge of Audit processes
- Knowledge of UJ Policies
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
