Administrative Officer I: Tenders (P10) (Finance: Financial Support Services: Supply Chain Management: Contracts & Tenders) (Re-advert)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".
Job description
“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
- Ensure logistical arrangements for committee meetings, including setting up of meetings and monitoring of attendance.
- Ensure completeness and timeous submission of committee packs and agenda (Tender Committee, Procurement Tender Committee, Bid Specification Committee and Bid Evaluation Committee)
- Ensure timeous drafting of committee minutes (Tender Committee and Procurement Tender Committee) and handle correspondence with Project leaders on committee feedback and the status of their request.
- Review and ensure completeness of preferred and sole sourcing requests.
- Compile pre-payment submissions, as and when required.
- Ensure effective document storage, archiving and record management for tender related documents
- Attend to audit queries and provide required documentation.
- Ensure timeous execution of I-Proc's.
- Load and send purchase orders to the end-user for (Contracts, Interim and Consultant orders).
- Ensure effective stakeholder engagement and communication with committee members, project leaders, managers and with peers.
- Ordering of office supplies, including stationery and groceries for the department as and when required.
- Proactively assess personal skills, knowledge, and competency gaps relevant to the procurement, tendering, and financial administration functions.
- Attend internal and external training programs, workshops, and seminars focused on procurement and supply chain.
Minimum requirements
- Diploma or Certification in Procurement/Logistics or Supply Chain Management or equivalent at (NQF 6).
- Three (3) to five (5) years' relevant experience in Procurement/Logistics/Supply Chain.
- Experience working on the SCM modules, experience on Oracle will be an advantage.
- Three (3) years’ experience working within the SCM environment.
- Understanding of SCM system and principles.
- Understanding of the procure to pay processes.
- Communication Skills (Verbal and Written)
- Numeracy and accuracy
- People Management
- Attention to detail
- Planning and organising
- Computer Literacy (MS Office, Advanced Excel)
- Strong interpersonal relationships
- Analytical and critical thinking
- Honest and reliable
- Previous experience in a higher education environment will be an advantage.
- Committee Secretariate experience.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
