Coordinator II: Marketing (P8) 3-Year Fixed Term Contract (College of Business & Economics: School of Consumer Intelligence & Information Systems)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.
Job description
“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
- Compile information and writing of newsletter schedule
- Manage social media page (possibly LinkedIn as and when required.
- Communicate with industry and alumni – email campaigns.
- Coordinate and plan events (e.g. open lectures, conferences, industry events, open days, prize giving/s, CEP graduations, industry advisory boards, community engagement initiatives
- Organise, sit in, and consolidate information on bi-annual
- Organise, sit in, and consolidate information as required
- Communication to students (i.e. School events, important UJ info).
- Communicate with staff (e.g. internal school events, news form director).
- Staff functions/events for school.
- Organise and manage the first-year orientation programme
- Plan promotional campaigns in collaboration with departmental reps and college marketing manager.
- Oversee execution of promotional campaigns within allocated budget.
- Liaise with advertising agency and UJ design.
- Priority order of programmes to promote (liaise with academic programme coordinators):
o Masters.
o Doctoral and post-doc.
o CEPs/Online programmes.
o BTech, Adv. Diploma and Hons. - Undergraduate liaising with College marketing committee on Open day planning and attending open day events/training of assistants for Open day events.
- Develop annual marketing calendar (in collaboration with Marketing Manager).
- Oversee and update annual marketing calendar.
- Update and record keeping of promotional material (including learning guide designs, banners, flyers, programme brochures – electronic and printed).
- Liaise with UJ design (for events and campaigns).
- Assist with community engagement projects (work with community engagement coordinator and organise and coordinate community engagement events).
- Write press releases for submission to UJ communications and website uploads.
- Gather white papers/research snippets to post on social media page (from Dep reps).
- Manage and update database for the School
- Coordinate and plan events in conjunction with Department representatives.
- Website updates.
- Regular contact with Department Marketing representatives.
- Consolidate information and address daily marketing needs for each department.
- Attend departmental meetings.
- Attend CBE marketing committee meetings.
- Monitor competing universities and tertiary institutions with specific regard to programmes, online offerings, personnel, new developments, and advice Marketing Manager.
- Liaise with UJ communications (UJ web and social media posts from school to share on public platforms).
- Provide administrative support in the office of the Director.
- Upload temporary appointments and ensure successful completion and payments.
- Update the Schools asset register, with support from the assets department.
- Liaise with clients and ensure all invoices are paid within the required timeframes.
- Load claims on Oracle Requester System.
- Request signatures for manual claims; petrol claims; overtime claims; and international new appointments and submit to HCM.
- Liaise with students on programme related matters
- Perform secretarial duties for the Director.
- Make travel arrangements (including flights, visas, etc.)
- Coordinate and manage procurement of office supplies, equipment, and furniture.
- Conduct research in preparation for key engagement and meetings.
- Source, manage, disseminate information from and to appropriate people and departments
- Ensure research partner interaction, including with relevant university, business, and government personnel
- Compile and prepare relevant reports, presentations, and external communication for the Director of school.
Minimum requirements
- Degree in Marketing, Public Relations, or Communication (NQF 7)
- At least five (5) years' relevant marketing experience.
- Three (3) to five (5) years' operational level experience in marketing and communication.
- Proven event management experience.
- Proven experience with digital marketing campaigns.
- Proven knowledge of Oracle system and procurement processes
- Proven knowledge of ITS
- A valid driver's licence.
- Ability to use technology to improve efficiency and attainment of the university’s strategic goals.
- The ability to professionally manage, motivate and display individual leadership qualities.
- An excellent public profile and media savvy complemented by academic/professional rigour.
- Excellent planning and organising skills and attention to detail.
- Excellent written and verbal communication skills in English.
- Good listening skills.
- Excellent time management skills.
- The ability to work under pressure.
- Excellent interpersonal skills (networking and relationship-building).
- Excellent presentation skills.
- Effective problem-solving skills.
- A high level of creativity.
- An Honour's degree (NQF 8) in Marketing/Communication or relevant field.
- Evidence of effective external engagement (academia, business community, professional boards, and wider society) is highly desirable.
- Knowledge of university systems, structures, policies, and procedures.
- Relevant work experience in a university environment.
- Project management skills and experience.
- Relevant work experience in any service-related industry (one to two years).
- Fundraising experience.
- Social media experience.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
