Faculty Administrative Assistant III (P11) (College of Business & Economics: Dean's Office) (Re-advert)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".
Job description
“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
- Handling of queries and enquiries (telephonic, email, walk-ins).
- Assisting Faculty Officers with the execution of designated administrative duties regarding Undergraduate (UG)
- Process QVS requests.
- Compile manual/electronic transcript.
- Verification of historical certificates.
- Compile Letters
- Edit module information on ITS Integrator for the electronic transcript supplement.
- Print academic records.
- Filing and scanning documents.
- Print proforma statements (quotations).
- Updating Perceptive Content.
- Assisting with the complete life cycle of a student from application, registration, assessment to graduation.
- Handling and processing requests regarding deferred/substitute assessments.
- Handling enquiries regarding examination and timetable clashes.
- Any other functions as delegated by the line manager.
Minimum requirements
- A Diploma/Certification (NQF 6) or relevant qualification.
- Three (3) years' relevant job-related experience.
- Proven computer skills in Windows and MS Office.
- Working knowledge of Integrator 4.1 system experience and management of student data.
- Knowledge of administrative business processes.
- Knowledge of UJ academic regulations.
- Knowledge of UJ policies and procedures.
- Knowledge of all life-cycle activities pertaining to academic administration.
- Attention to detail.
- Computer Literate.
- Analytical thinking.
- Good Interpersonal skills.
- Excellent planning and organisational skills.
- Ability to work in a team.
- Good time management.
- Excellent customer service skills.
- Good problem solving, crisis and conflict management skills.
- Excellent verbal and written communication skills; and
- Good listening skills.
- Previous relevant experience as a Faculty Administrative Assistant/Faculty Assistant.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
