Project Coordinator (P8) (Facilities Management: Central Technical Services)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.
Job description
- Attend client meetings and assist with determination of project requirements.
- Assist the PM in the drafting and issuance of project proposals, RFPs, tenders, budgets, cash flows and preliminary schedules.
- Prepare project organisation and communication charts.
- Chair site meetings and distribute minutes to all project team members.
- Track the progress and quality of work being performed by design disciplines / trade.
- Use project scheduling and control tools to monitor project plans, work hours, budgets, and expenditures.
- Effectively and accurately communicate relevant project information to the clients and project team.
- Ensure clients’ needs are met in a timely and cost-effective manner.
- Review field inspection reports from Consultants throughout the life cycle of the project.
- Maintain Contract Execution Track Log
- Assist the PM in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval.
- Track and manage contemplated change notices and change orders in the database.
- Prepare substantial completion certificates and ensure all required project close out documents are obtained.
- Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others.
- Keep the Project Manager (PM) and others informed about project status and issues that may impact clients’ relations
- Develop, review, and continuously update risk register on projects.
Minimum requirements
- Degree with relevant qualification in Engineering, Construction Management, Architectural Technology, Quantity Surveying or Project Management (NQF 7)
- Two (2) to three (3) years of job-related experience
- Two (2) years’ experience supporting Project Managers in a project delivery environment.
- Three (3) years’ knowledge of the building development/ redevelopment industry
- Three (3) years’ experience with construction methods and the building codes and standards
- Effective communication skills including verbal and written.
- Proven ability to work effectively both independently and in a team-based environment.
- Demonstrated willingness to be flexible and adaptable to changing priorities.
- Strong multitasking and organisational skills
- Construction methodology
- Construction activity duration estimation and resource loading and smoothing
- Project activity network scheduling techniques (typically includes PERT, Critical Path, Critical Chain methods)
- Knowledge and Experience of the Occupational Health and Safety Act, and associated Construction Regulations
- Project Management Body of Knowledge (PMBOK) as developed and maintained by the Project Management Institute
- Registered as a Candidate Professional Project Manager with an accredited project management association (SACPCMP).
- Forms of construction contracts
- Project cost estimating and controlling.
- Time management skills
- Problem solving skills.
- Presentation skills
- Communication skills
- Interpersonal skills
- Facilitation skills
- Stress and conflict handling skills
- Negotiation
- Project Planning and Management from accredited institutions
- Application and usage of forms of contracting e.g., JBCC, NEC, FIDIC
- Application and usage of Project Management software
- Proficient in MS Project and/ or Primavera and MS Office Suite Products
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link: Justice/Criminal/NRSO.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
