Coordinator I (P9) (3-Year Fixed Term Contract) (College of Business & Economics: Department of Applied Information Systems) (Re-advert)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.
Job description
- Manage the financial and procurement administration functions of AIS and EUC.
- Provide accurate financial reports and expenditure versus budget reports within set deadlines to internal management.
- Advise the HoD on all financial aspects and alert him/her in advance on any planned action that may have implications on eligibility of expenditure.
- Manage the financial and provisioning of administration functions of continuous education programmes offered by thedepartment.
- Maintain accurate registers of income and expenditure for all programmes and short courses offered by the department.
- Effective and Efficient monitoring of departmental cost centres.
- Effective and Efficient budget reporting of all functions headed by the department.
- Maintain accurate registers of assets and equipment bought with AIS and staff research funds.
- Advise the HoD pertaining to matters that have strategic and financial implications.
- Liaise with the relevant role-players in the financial environment regarding transverse financial matters.
- Liaise with external stakeholders and role-players regarding any third-stream income relating to the department.
- Coordinate and manage the purchase of goods and services; preparation of requisitions and purchase orders within UJ policies and procedures.
- Obtain quotes for work to be done from suppliers.
- Order supplies (requisitions, Oracle), preparation of requisitions and purchase orders within UJ policies and procedures.
- Control of the storeroom.
- Stock control and orders for store cupboard, stationary, refreshments and paper.
- Check supplies for reordering.
- Complete, submit and follow up of appointment and claim forms.
- Providing administrative support in terms of staff, students, student assistants, tutors and temporary staff members.
- Complete, submit and process various claims.
- Managing areas related to procurements and purchases.
- Obtain quotations and order stationary, books, materials and equipment from suppliers.
- Perform administrative duties concerning the provision of equipment and facilities for new appointments in the department.
- Effective and Efficient administration and coordination of travel arrangements for departmental staff.
- Arrange travel, flights and accommodation for staff Local and international travel.
- Process payment requisitions.
- Keep accurate record of staff research entities.
- Produce regular reports for staff members pertaining staff research entities.
- Assist with the effective functioning of the office of the HoD for Applied Information Systems by performing secretarial and administrative duties in the absence of the Departmental Secretary.
- Perform any other work-related duties and responsibilities that may be assigned by the HoD.
Minimum requirements
- A relevant diploma in Financial Management/Accounting or similar (NQF 6)
- 4-5 years' of experience in financial management/coordination
- At least 3 years' of experience in financial management/coordination within Higher Education
- Proficient in Microsoft Office MS Word, Excel, Outlook, and PowerPoint
- Team Player
- Tact
- Contextual Intelligence
- Communication Skills
- Negotiation Skills
- Project Management and Change Management Skills
- Strong Business Acumen
- Strong Time Management and Priorities Management Skills
- Analytical and Problem-Solving Skills
- Labour Law Knowledge Skills
- Good Communication/Interpersonal Skills
- High-Level Skills of Using Microsoft Office Packages
- Good Verbal and Written Skills
- Excellent Organisational Skills and Ability to Multi-Task
- Excellent Customer Service Skills
- Good Research and Analytical Skills
- Degree/Honours qualification in Financial Management/Accounting or similar
- Knowledge of Higher Education financial information systems
- Innovative approaches to process digitalisation and automation
- Evidence of building and sustaining strong relationships
- Track record of accurate, high-quality work, with strong written and communication skills
- Knowledge of various finance-orientated software
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link: Justice/Criminal/NRSO.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
