Supervisor II (Supply Chain Management) (P8) (Finance Support Services Division: Procurement Department)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.
Job description
- Supervisor is responsible for own conduct to ensure ongoing 100% adherence to Policy and procedure.
- Educates the End Users through regular interaction and workshops on the correct use of the Procurement Policy and Procedures.
- Liaising with suppliers and staff with respect to investigations into best possible options for the acquisitions of goods and services and making recommendations
- Process, every month-end, raw data reports from Oracle system, systematic posting of journals, closing and opening of purchasing periods.
- Ensure compliance with regards to BBBEE codes related to preferential procurement
- To allocate daily Iprocs and Heat Desk queries per buyer and per Business unit
- Evaluate purchase orders processed by Buyers and proceed with approval in accordance with Procurement Policy and Procedures within 48 hours.
- Prepare weekly Overdue Orders report to ensure that timeous expediting of undelivered orders is done by the responsible Buyer
- Manage the purchasing month-end process
- Identify and recommend key commodities to be put on UJ contracts that will ensure value for money.
- Supervisor manages and ensures effectiveness of the Procurement systems, for example, management of shared drive, Oracle, testing of new or upgrading of systems.
- Manages the Buyer workflow centre and ensures that all Iprocs are processed within the agreed SLA turnaround times.
- Maintaining good customer service, the Supervisor provides feedback to all stakeholders’ enquiries within 48 hours.
- The Supervisor projects a positive and professional image and attitude to the stakeholders at all times, maintains composure in difficult situations.
- To partake in negotiations with suppliers to ensure value for money.
- To ensure utilisation of UJ Contracts (such as PURCO, Jobbing contract, Cartridges, etc) ProcurementSpend.
- Provide coaching and training to the Buyers to ensure competent performance.
- Conduct monthly meetings with all staff to provide feedback and to address departmental concerns, achievements and processes.
- Provide regular informal feedback to staff in respect of their performance.
- Conduct formal performance reviews half yearly with all staff, and agree with staff on development plan
- Works dependently with their peers, managers and Buyers.
Minimum requirements
- Degree or Diploma in Purchasing or Supply Chain, or equivalent (NQF 7)
- 5 years’ experience in Procurement/Supply Chain
- Basic Knowledge of VAT Act
- 3 years’ experience working with ERP systems
- 5 years’ experience negotiating with suppliers
- 2 years’ experience working in high conflict situations
- Good interpersonal and written communication skills
- Planning & Organising
- Customer service focused
- General Office Administration skills
- Computer Skills
- Analytical and problem solving skills
- Interpersonal skills
- Adaptability and flexibility
- Work independently and within team environment.
- Confidentiality
- Attention to detail
- A self-starter that is highly motivated
- Be able to show initiative in all aspects of the job
- A team player who leads by example
- High degree of knowledge of Oracle
- High degree of knowledge of Procurement principles
- May be required to travel between campuses
- May be required to work overtime
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link: Justice/Criminal/NRSO.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
