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Position Summary

Campus: Auckland Park Kingsway Campus
Remuneration: Market Related
EE position: EE
Level: Skilled

Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.

Job description


Responsibilities:

• Effective Management of the Executive Director's office, and to act as first line of contact to internal and external stakeholders in a professional manner.
• Manage and resolve the day-to-day queries and escalate where necessary.
• Communicate with the public, employees, and other stakeholders to resolve queries/issues, and disseminate information and address complaints where possible.
• Arrange travel and accommodation for the Executive Director and team for official business trips and conferences (local and international).
• Compile agendas, registers, take minutes at meetings for accurate record keeping.
• Arrange and co-ordinate workshops, functions, conferences, etc. as requested from the Executive Director’s office.
• Keep abreast of new developments in the field and effectively apply learnings in the Department.
• Ensure that documentation is kept safely and securely to maintain confidentiality.
• Extensive management of the Executive Director's diary by organising the diary/daily commitments and ensuring that all the commitments are honoured.
• Ensure effective planning and organising of tasks in the office of the ED.
• Manage procurement of operational items to enable efficient operations and timely payment of invoices.
• Open, sort and group incoming mail, answer correspondence and prepare outgoing mail.
• Facilitate the maintenance of infrastructure to ensure a productive, safe, and secure environment in compliance with the relevant legislation.
• Ensure effective and responsible correspondence and adhere to the Service Level Agreements (SLA).
• Assist with drafting and compiling presentations.
• Perform ad-hoc duties as and when required.

Minimum requirements

• Secretarial Diploma/Certificate or equivalent qualification (NQF level 6).
• 3 - 5 Secretarial experience at an executive level (tertiary environment will be an added advantage).
• 3 - 5 years Administrative and budgeting experience.
• Computer literacy (all MS Office packages).

Competencies and Behavioural Attributes:

• Computer literacy (all MS Office packages)
• University systems, knowledge, policies and procedures – an advantage
• Administrative and clerical procedures and systems.
• Extensive diary management and scheduling.
• Extensive telephone etiquette
• Understanding of procurement procedures
• Experience with facilitating conference calls (international and local)
• Office and administration management
• Conversant with basic financial management/budgeting support.
• Excellent planning and organising skills
• Good writing skills (i.e., report writing)
• Good communication skills.
• Accuracy, detail and quality checking.
• Excellent interpersonal and stakeholder management skills.
• Active listening skills.

Enquiries:

Enquiries regarding the job content & benefits: Mr. Lithale Mnqandi (HCM Business Partner) on Tel :(011) 559 3116



 

Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.

If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za

Candidates may be subjected to appropriate psychometric testing and other selection instruments.

In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.

 

Do you require help with the registration process?

Our Support team is here to assist. Tel: 010 140 3099 Email: ujsupport@pnet.co.za
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