Team Coordinator I (P11) (Facilities Management: Cleaning, General Work & Waste Management) (Re-advert)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.
Job description
- Task and supervise the activities of the work teams to ensure that set goals are achieved.
- Assist Cleaning Supervisors and Team leaders with cleaning schedule during university events
- Perform on-the-job training to ensure that workers are equipped with the necessary skills.
- Ensure teams always adhere to Occupational Health and Safety Regulations.
- Complete administrative documents of work teams for record-keeping and staff management purposes.
- Ensure cleaning work schedules/checklists are implemented
- Manage client relationships and communicate with clients regularly.
- Perform inspections to ensure quality control and conduct inspections by doing a walkabout with the supervisors.
- Ensure that necessary equipment is available for work teams and proper repairs on assets are done efficiently.
- Responsible for communicating with management and cascading feedback to all team members.
- Appropriate use and maintenance of hand-held equipment materials (brooms, mops, blowers, vacuums, etc.).
- Manage overtime through the UJ policy and processes. Coordinate cleaning overtime work and allocate staff accordingly
- Manage employees through the university Performance Management system that is in place.
- To communicate with customers, employees, and other stakeholders to answer questions, disseminate or explain information, take orders, and address complaints.
- To manage information relevant to the job for records to be kept up to date for future reference.
- Oversee through supervision the care and distribution of usable materials.
- Estimates costs, manpower needed, and time necessary for effective service delivery.
- Prepares job specifications for services to be delivered.
- Provide weekly reports on service delivery.
- Requisitions and controls supply and equipment for effective service delivery.
- Coordinate and participate in the operation of power equipment commonly used for service delivery.
- Coordinate the recycling of waste material.
- Ensure employee relations issues are managed working in line with the UJ Policy. Escalate and manage working in collaboration with the manager and HCM.
- Ensure regular inspections are coordinated. Conduct walk-about inspections with the supervisors.
- Manage leave by the UJ policy. Ensure leave is captured.
- Ensure procurement processes are coordinated in collaboration with the manager and the relevant stakeholders.
- Coordinate training as per annual training plans in collaboration with HCM.
- Participate in projects as delegated by the manager.
- Ensure the appropriate use and maintenance of equipment and store materials.
- Ensure an asset register is in place and maintained.
- Notify the manager of occurring deficiencies or needs for repairs.
- Supervise the removal of waste material inside and outside of the campus buildings.
- Understand and ensure the implementation of the university Health and safety policy and emergency Fire procedures.
- Report any faulty appliances, damaged equipment, or any potential hazard.
- Promote safe working practices within the university grounds.
- Ensure employees wear the uniform and or protective clothing.
- To ensure all equipment, machinery, and buildings are secure.
- To keep the tool shed/mess room clean and tidy.
Minimum requirements
- Diploma (NQF 6) in Business Administration/Facilities/Transport /Operations management
- At least 3 to 5 years of job-related experience
- 3 years of supervisory experience
- A valid code 8 Driver's license
- Excellent written, verbal, listening, and interpersonal communication skills.
- Good organisational skills
- Ability to work on own initiative.
- Friendly personality and a smart, presentable appearance
- Self-motivated
- Written and verbal communication
- Powerpoint presentation
- Supervisory
- Employee Relations
- Report writing.
- Oracle
- Outlook and emails
- Excel
- Word
- Iproc system
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link: Justice/Criminal/NRSO.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
