Faculty Officer III (P8) (Faculty of Engineering & the Built Environment: Dean's Office)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".
Job description
“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
The Faculty of Engineering and the Built Environment is recruiting a Faculty Officer to support the Head of Faculty Administration (HFA) in the execution of her duties. Set within a fast-paced environment, this role demands outstanding planning and organisational skills in rendering excellent support.
- Handle problems related to applications
- Sign-off the registration approval of students
- Source all documentation pertaining to the lifecycle or the student
- Plan and oversee the logistics related to examinations and graduations for the faculty
- Assist the HFA with assessing and correcting the quality of Academic Administration data captured for student records
- Involvement in the Postgraduate Office
Minimum requirements
- A relevant Degree/Advanced Diploma at NQF level 7.
- Minimum of 5 years’ experience in academic and student administration with a higher education institution.
- Proven computer skills in Windows and MS Office.
- Minimum of 3 years' ITS experience
- A minimum of three years’ experience in managing/coordinating a wide range of administrative and executive support-related tasks in a higher education environment
- Experience in Committee Administration would be advantageous
- Understanding and Implementation of faculty rules and regulations.
- Understanding and Implementation of Academic Regulations
- Understanding and Implementation of UJ policies, procedures and processes
- Experience with Application Ranking System (ARS) selection procedures
- Good communication skills (written and verbal) with a high level of proficiency in English
- Good oral communication in at least one other language
- Good planning and organisational skills
- Computer literacy, including MS Office (MS Word and Excel)
- Excellent interpersonal skills
- Good problem-solving and numerical skills
- Extensive relevant experience in academic administration and management of student data
- A flexible and versatile team player who will work and excel in any environment
- Attention to detail
- Reliability and Integrity
- Good people management and time management
- Ability to work under pressure in a complex environment
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.