Administrative Assistant III (P11) (Facilities Management: Department of Transport and Logistics) (Re-advert)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future"
Job description
“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
To perform administrative and office assistance to the management team. The department renders a UJ Vehicle Fleet Service to all Campuses – with internal fleet, departmental vehicles, and external rental companies.
Responsibilities:
- Providing administrative assistance to the Department’s management including the Director.
- Provide administrative duties to management within the department including calls and diaries.
- Accurate and timeous meeting minutes /documentation.
- Prompt and efficient handling of telephone calls, incoming and outgoing correspondence.
- Ensuring enquiries and queries are handled timeously.
- Arranging weekly and monthly meetings, as and when required.
- Draft the agenda, take and circulate minutes.
- Responsible for filing and reports, stationery, monthly budget reports etc.
- Handle queries.
- Loading of I-Proc’s timeously.
- Ensuring that the required beverages are always stocked and available.
Minimum requirements
- A National Diploma in Transport, Logistics, Supply Chain or Operations Management (NQF 6).
- Three (3) to five (5) years of job-related experience.
- Three (3) to five (5) years’ experience in the logistics environment handling fleet.
- A valid code 8 driver’s license.
- Must be computer literate in MS Office and Visio.
- Knowledge of Typing reports, contracts, letters, memorandums, in MS Word.
- Knowledge of electronic and hard copy recordkeeping.
- Knowledge of data recording and analysis reporting.
Recommendations:
- Working experience with Oracle system.
- Knowledge and experience in Transport and Vehicle Fleet operations, with the other tasks listed in a similar Higher Education environment or in the Private Transport Fleet environment sector is an added advantage.
Competencies and Behavioural Attributes:
- Excellent written, verbal, listening and interpersonal communication skills.
- Ability to work under pressure towards a deadline.
- Working cooperatively in a teamwork environment.
- Being reliable, responsible, and punctual.
- Fluency in English (written and spoken).
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.