System Coordinator: Academic Structure (P8) (Registrar - Central Academic Administration Division: Faculty Coordination & Alumni)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".
Job description
“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
- Coordinating the creation, maintenance, and updating of academic structures and related information on university systems.
- Ensuring the accuracy, integrity, and completeness of academic programme, qualification, module, curriculum, and structure data.
- Processing approved academic structure changes in accordance with institutional policies, procedures, and governance requirements.
- Coordinating system-related activities associated with new programmes, curriculum amendments, programme discontinuations, and other academic structure changes.
- Liaising with faculties, academic departments, support divisions, and relevant stakeholders regarding academic structure requirements and system updates.
- Conducting data verification, validation, reconciliation, and quality-control checks.
- Identifying and resolving discrepancies or system-related issues affecting academic structures.
- Maintaining appropriate records and documentation relating to academic structure changes and approvals.
- Providing reports and information relating to academic structures as required by management and relevant stakeholders.
- Supporting the implementation, testing, and enhancement of systems and processes relating to academic structure administration.
- Assisting with user acceptance testing and validating system changes affecting academic structures.
- Providing guidance and support to users on relevant academic structure processes and systems.
- Contributing to the continuous improvement and standardisation of academic administration processes.
- Performing any other duties appropriate to the position as assigned by the relevant manager.
Minimum requirements
- A Degree or relevant qualification (NQF level 7) in Information Management, Public Administration, Public Management and Governance or a related field.
- 3 to 5 years' relevant experience in student administration, academic administration, academic systems, registration, graduation, curriculum administration or system coordination.
- Experience working with student information or academic administration systems.
- Experience in academic structure management, data quality assurance or system configuration.
- Strong data management and analytical skills.
- Proficiency in Microsoft Office, particularly Excel.
- Experience within a higher education environment is highly advantageous.
- Systems thinking and analytical ability
- High levels of accuracy and attention to detail
- Planning and organisational skills
- Problem-solving and decision-making
- Stakeholder engagement
- Process and data management
- Service orientation
- Effective communication
- Ability to work under pressure and meet deadlines
- Integrity and confidentiality
- Continuous improvement mindset
- Honours’ degree (NQF level 8) in Information Management, Public Administration, Public Management and Governance or a related field.
- Experience with registration and/or graduation processes will be advantageous.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.