Head: College Administration (P6) (College of Business & Economics: Dean's Office)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.
Job description
- Planning and organising the student life cycle of this portfolio effectively and efficiently.
- Leading an efficient, client-focused, one-stop Faculty Administration
- Managing a team of Senior Faculty Officers, Faculty Officers and general administration staff.
- Trouble shooting and responding appropriately to unforeseen circumstances within the Higher Education environment that is subject to change and uncertainty.
- Ensuring PQM alignment in the academic structure.
- Ensure new qualifications (PG, CEPs and online) are created and captured on the system.
- Ensuring the application of relevant CBE and University policies, procedures and guidelines.
- Ensuring appropriate HR management of CBE academic administrators.
- Managing phasing out of qualifications.
- Processing the outcomes of student transgressions.
- Liaison between various departments and CBE administration staff.
- Verification of UJenius and Top achiever students.
- Responsible for the correctness of the calculation criteria for the CBE.
- Overseeing an extensive administrative portfolio involving coding and capturing of data on ITS.
- Responsible for CBE enrolment plan.
- Managing admissions and meeting registration targets.
- Collate and finalise PG yearbook.
- Approval of access to various UJ systems.
- Signing off on the fee structure.
- Attending to multiple queries.
- Ensure legal compliance of CBE academic administration.
- Ensuring accuracy and correctness of College rules and regulations.
- Ensuring alignment between College and University rules and regulations.
- Custodian of the CBE academic architecture, rules and regulations, policies and procedures.
Minimum requirements
- A relevant Master's degree (NQF9)
- 5 – 8 years’ experience in academic and student administration within a higher education institution
- Proven managerial experience.
- Two to three years' experience as Senior Faculty Officer/Faculty Officer III
- Proven computer skills in Windows and MS Office, ITS, MAMS
- Work independently.
- Effective communication.
- Ability to operate at executive level.
- Quick in the moment decision making.
- Strong interpersonal relationships.
- Analytical thinking.
- Instant problem resolution.
- A high level of diplomacy, emotional intelligence and personal integrity.
- Ability to exercise judgment, establish priorities and display personal initiative.
- Ability to work in a team.
- Ability to interpret and execute UJ rules and regulations.
- Ability to interpret and execute Higher Education imperatives.
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
