Project Engineer (P5) (Chief Operating Officer: Office of the Chief Operating Officer) (3 Year Fixed-Term Contract)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".
Job description
“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
Job Description:
To manage designated projects to completion within the broader portfolio of projects aimed at mitigating disruptions in utilities and the reduction of backlog maintenance. Manage and continuously enhance the Project Management Office (PMO) by ensuring effective governance, standardisation, and delivery of projects and programmes.
Key Relationships:
- Work closely with Director Operating Excellence to implement PMO standards, methodologies and tools (PPO)
- Work with Project Consultant in the COO's office and other Project Managers to provide engineering assistance.
- Work with ED Facilities Management to coordinate supply chain support, resources and expertise required to execute projects.
- Work with external consultants, contractors, suppliers and vendors to source support required to execute projects.
Responsibilities:
Project Initiation:
- Receive and evaluate project ideas for development into executable projects.
- Develop Project Charters and obtain necessary approvals.
- Participate in Project Prioritization and Portfolio Optimisation activities.
- Identify key stakeholders for each project and develop a stakeholder engagement strategy.
Project Planning:
- Develop Project Management Plans including the Project Schedules (Time Management), Cost Plans, Quality Plans, Risk Plans, Communication Plan and Resourcing Plan (Human Resources).
- Develop project scope with detailed client or project requirements and deliverables.
- Plan and execute the Project Procurement Plan in line with UJ Procurement Policies.
Project Execution:
- Direct and manage Project Execution.
- Perform Quality Assurance in line with the Quality Management Plan
- Mobilise, induct and manage Project Team(s).
- Generate Project Progress Reports.
- Manage Stakeholder Expectations.
- Support SCM with procurement technical support where or when required.
Project Monitoring and Controlling:
- Monitor and control Project work.
- Perform integrated Change Management.
- Verify and control Project Scope.
- Control Project Schedule.
- Generate Performance Reports.
- Monitor and control Project Risks.
- Monitor Contractor Safety Compliance.
- Generate and sign-off Completion Certificates.
Project Management Office:
- Build PMO capability across the COO domain.
- Drive continuous improvement of PMO processes, templates, and governance practices.
- Ensure adherence of governance frameworks, policies and controls.
- Provide consolidated portfolio reporting to Executives and governance structures.
- Drive adoption of project management best practices across the COO domain.
- Embed lessons learned and continuous improvement cycles.
- Support COO domain change initiatives linked to project delivery.
Project Close-out:
- Close Project or Phase.
- Close Project Procurement.
- Conduct "lessons learned" sessions.
- Issue Closure Reports.
- Demobilize Contractors and Service Providers.
Commissioning and Handover:
- Develop a Commissioning Plan and necessary approvals.
- Lead Commissioning activities.
- Lead Project handover activities to Operations Team.
- Generate Commissioning Report.
- Participate in Post-Implementation Reviews.
Minimum requirements
- An Honours degree (NQF 8) or equivalent in Engineering or Project Management or Business Management.
- Ten (10) and more years of experience in Engineering or Project Management or Operations
- Proven experience in establishing or managing a PMO function
- Experience in Project Safety Management.
Recommendations:
- PMP® (Project Management Professional) or equivalent certification.
- Understanding of National and Local Governments regulations related to infrastructure development.
Competencies and Behavioural Attributes:
- Results focused.
- Strong problem-solving and analytical skills.
- Strong organisational skills.
- Excellent communication and teamwork abilities.
- Strong report writing and written communication skills.
- Negotiation skills.
- Attention to detail.
- Proficiency in PMO tools and Microsoft Office Suite.
Enquiries:
Enquiries regarding benefits: Ms Nozuko Mazibuko (HCM Business Partner) on Tel: (011) 559 4690
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.