Project Manager (P7) (Information & Communication Systems Division: Management Information Systems)
Position Summary
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.
Job description
- Responsible for running day-to-day management of projects through-out project phases ensuring that contractual requirements and client expectation are met according to SLA’s
- Define project scope, goals and deliverables that support business goals in collaboration with senior management and stakeholders
- Develop full-scale End to End project documentation
- Ensures that projects produce required products/service to the required standards of quality within the specified time constraints and cost.
- Coach, mentor, motivate and supervise project team members to support Project Management mandate,
- Formulate Project Management Policies and practices to ensure alignment and realisation of the ICT strategic vision.
- Ensure functioning governance structures for each project undertaken
- To manage and give direction to the team processes.
- Prepare budgets and manage costs of projects.
- Produce accurate and consistent status / progress reports as well as presentation for progress meetings
- Ensure that the right resources are allocated to the project tasks
- Facilitate team and external communication with Proactive engagement and escalation
- Use best practices and methods to estimate resources needed to achieve project goals
- Set and continually manage project expectations with team members and other stakeholders
- Identify and resolve issues and conflicts within the project team early
- Identify and manage project dependencies and critical path
- Use appropriate tools (MS Project and others) to plan and schedule project timelines and milestones
- Conduct post-delivery reviews and manage generated knowledge
- Develop and deliver timely progress reports, proposals, requirements documentation and presentations
- Proactively manage changes in project scope, identify potential crises, and devise contingency plans
- Mitigate risks for every project
Minimum requirements
- Relevant IT related Bachelor’s Degree (NQF 7)
- Project Management certification (Prince 2, PMI, etc.)
- Project Management experience including tracking and planning projects (5 – 8 Years).
- Working with business stakeholders within a cross functional matrix environment (5 Years).
- Experience in managing senior stakeholders, 3rd party suppliers/partners and internal diverse teams.
- Demonstrated experience in the implementation of systems or data related projects.
- 1 Year of previous experience with gathering requirements from clients to business and documentation.
- Experience in best practices within and outside to established benchmark data and use continuous process improvement disciplines to achieve results.
- Experience in successfully leading projects to on-time, on-schedule and within budget close
- Working experience in the Higher Education sector
- ITIL Foundation Certification
- Strong MS Project skills
- Excellent experience in SLDC methodologies, Agile, SCRUM, Waterfal
- Proven ability to demonstrate a drive for results and accountability of business needs
- Ability to work in an ambiguous environment and collaborate across multiple areas in order to achieve a common business objective
- Interpersonal skills to influence and spur change, facilitate and enhance performance within a cross-functional environment
- Ability to influence and gain buy-in from executive sponsors, team members, stakeholders and peers
- Flexible with proven ability to conform to shifting priorities, demands and timelines through analytical and problemsolving capabilities
- Communicate clearly and effectively with all stakeholders
- Analyse problems and issues related to systems
- Maintain current collaborative systems
- Adept at conducting research into project-related issues and products
- Demonstrate decisiveness in resolving business problems, making decisions and identifying priorities
- Plan and assign project tasks and resources
- Accurately document processes and procedures
- Accurately report and document project progress
- Assess situations and draw appropriate conclusions
- Ability to coach, mentor, supervise and motivate team
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
