Introduction...

Job Specification...

Central Academic Administration: Certification

Responsibilities: 

• Printing, issuing, and re-issuing of certificates.
• Ensuring risk management and legal compliance for all issued qualification certificates.
• Maintaining a register of all qualification certificates issued by the former merged institutions and of the University of Johannesburg.
• Responding to external requests for verification of university qualifications within set turnaround time.
• Dealing with internal and external auditors.
• Management of subordinates in the Certification Office
• Updating and maintaining the master programme swith certificate numbers on it after the printing of the graduation certificates, certification information on ITS (capturing certificate numbers) and the certificate number register on Excel spreadsheet.
• Filing documents on Perceptive Content (Electronic Filing System for Certification documents)
• Dealing with telephone enquiries, correspondence, email enquiries regarding graduations and certifications.
• General office administration.

Minimum Requirements...

Any 3 year Diploma or degree (NQF level 7) and a minimum of three years’ experience in planning and coordinating graduation ceremonies, printing, issuing and re-issuing of certificates within a higher education environment

• Extensive and proven competence in, and knowledge of, the following computer programs: ITS, MS Word, Excel, PowerPoint, Internet, email and Perceptive Content (Electronic Filing system).
• Excellent interpersonal, intercultural, organisational, communication, office administration skills.
• Ability to prioritise workload and to work under pressure, accurately without supervision.

Competencies and Behavioural Attributes:

• Excellent communications skills.
• Interpersonal skills.
• Customer focused skills.
• Organisational skills.

Recommendations:

• Experience in Higher Education administration.

ENQUIRIES:

Please note that the following contact details are for enquiries about JOB CONTENT and NOT for application purposes.

Enquiries regarding job content: Mr Nell Malesa Ledwaba on 011 559-7648

LOGIN AND APPLY ONLINE AT http://jobs.uj.ac.za                       

To submit your application for the above-mentioned post, please register (first-time users of the UJ e-recruitment portal) or login (existing users of the UJ e-recruitment portal) by going to the website of the UJ e-recruitment portal (http://jobs.uj.ac.za) and uploading a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and a list of accredited research output and/ or a portfolio of your creative output.

Enquiries (UJ e-recruitment Portal)

If you have general enquiries regarding the advertised post, please send an e-mail with the subject line being the reference number of the post to vacancies@uj.ac.za

If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details:

 0861 227337/010 140 3099 or email ujsupport@pnet.co.za

Candidates may be subjected to appropriate psychometric testing and other selection instruments.

In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. For this post candidates from the designated groups in terms of the 1998 Employment Equity Act, including designated women, will be preferred. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 21 weeks of the closing date, you should assume that your application has been unsuccessful.

Disclaimer

In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.

If you have a criminal record or there are any criminal proceedings pending against you, or if you are aware of any other information that may impact on the University of Johannesburg offering you a job, you are strongly encouraged to make the necessary disclosures during the interview. Please be aware that failure to do so could have serious consequences, including the possibility of termination of service if you are appointed and the information subsequently comes to the attention of the University of Johannesburg.